Contract Coordinator

Do you want to be part of a business that genuinely values entrepreneurialism, innovation and individual accountability? We focus on our customers and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.

Title Contract Coordinator Department Legal Location Niwot/Hybrid Reports To Legal Operations and Contract Manager

Established in 1972, Particle Measuring Systems is a global leader for micro-contamination monitoring equipment, improving the performance of clean manufacturers in the semiconductor and pharmaceutical industries.

We’re a growing technology company in Niwot, Colorado, the heart of the Rocky Mountains. We offer an exceptional and rewarding work environment in a great place to live. Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.

As the Contract Coordinator, you will directly assist the Legal Operations and Contract Manager in supporting all PMS business functions to achieve their strategic objectives and operational targets while maintaining compliance with applicable laws and regulations.

In this role, you will provide critical support to the Legal Operations and Contract Manager, the General Counsel, the PMS executive team, and global PMS employees across transactional, litigation, intellectual property, and commercial matters.

You will play an essential role in coordinating contract life cycles, refining operational workflows, and contributing significantly to the Legal team’s level of client service and valued partnership with the business.

The position is well suited for an experienced candidate who possesses a high level of flexibility and a solution-oriented mindset. This person will support the Legal Operations and Contracts Manager in implementing a centralized and operational Legal function. While a majority of the work for this role will be performed autonomously, building relationships with other departments will be critical to your success.

The ideal candidate is a specialist passionate about their chosen field, who will be able to add value to a growing organization and its employees, in both the short and long term.

• Request Management:
  Monitor the legal intake queue, review incoming contract requests for completeness, and triage them to the appropriate legal team member based upon corporate priorities and workload of other Legal and Compliance team members.
• Lifecycle Support:
  Assist in drafting standard agreements using approved corporate templates (e.g., NDAs, vendor agreements, MSAs, SOWs).
• Database Administration:
  Input, organize, and maintain contract metadata in the PMS CLM platform, ensuring accurate data entry and document tagging.
• Tracking & Milestones:
  Monitor key contract dates, renewal triggers, terminations, and compliance deadlines, sending proactive reminders to internal business owners.
• Agreement Drafting:
  Prepare standard contracts of all kinds using approved guidelines, including agreements for distributors, resellers, contractors, and consultants.
• Legal Operations & Administrative Support Workflow Optimization:
  Support the Legal Operations Contract Manager in refining legal intake workflows, updating playbook guidelines, and organizing template libraries.
• Signature Routing:
  Manage e-signature workflows (e.g., Docu Sign, Adobe Sign) and ensure fully executed agreements are archived correctly.
• Cross-Functional Coordination:
  Serve as a day-to-day point of contact for internal teams (Finance, Sales, HR, Procurement) regarding contract status updates.
• Reporting & Auditing:
  Help generate routine contract metric reports (e.g., turnaround times, pending requests, upcoming expirations) and assist with periodic audit requests.
• Global Compliance & Policy Support Regulatory Compliance:
  Assist in monitoring and ensuring compliance with applicable laws and regulations relating to global operations, with a key focus on trade controls between the US, Europe, South America, and Asia.
• Policy…