Deck Estimator​/Sales Representative

Job Summary

Top Notch is looking for a deck estimator to join our team. This position requires a self-motivated individual who wants to help build a good, efficient deck division and grow with the company. The job does entail working outside, requires lifting 60 lbs., climbing ladders/heights, driving 1.5 hours one way to job sites, dedication to completing the work, and following through for both our clients and our employees.

We promote a great team culture with bonus opportunities. Applicants should be able to thrive working independently as well as on a team.

• Generate Sales through Estimation

• Following up on leads and communicating with potential clients to generate new sales

• Analyzing required documents, blueprints and project plans to gain a thorough project scope

• Measuring on location to create a bid proposal

• Determining what production factors will influence the cost of a service or product

• Preparing material and labor cost estimates

• Purchasing materials

• Developing and maintaining relationships with company vendors and contractors

• Managing bids from vendors and contractors

• Presenting prepared estimates to clients

• Supporting crew lead with a thorough overview of each new bid

• Compiling and delivering job records to office (receipts, change orders, checks, etc)

• Purchasing vehicle passes, scheduling sanitation/waste removal on active jobs

• Consistent on-site checks for ongoing jobs to ensure job is completed to bid specifications

• Using bid versus actual cost data to prepare detailed job analysis

• Controlling costs and supporting crew lead to keep bid jobs at or under quoted hours

• Invoicing and billing of client as needed

• Strategic Planning & Business Development

• Monitoring company performance and implementing changes and plans

• Maintaining accountability and professionalism

• Business development planning and enforcing

• Identify and address problems and opportunities for the company

• Build alliances and partnerships with other organizations

• Management Team Development

• Fostering a positive work culture

• Interacting with other members of MGT

• Help and support other members of MGT

• Overseeing active jobs (helping COO/PM)

• Maintain an understanding of team’s current projects and workload

• Develop basic understanding of ESOP among staff

• Data Analysis & Office Processes

• Analyzing data from divisions to improve output

• Calculating job conversion rates, sales analysis

• Maintain action item and log division metrics updates for weekly assessment

• Answer phone calls, emails, and voicemail daily

• Discuss operations with all management regularly to stay updated on large scale activities

• Deliver paperwork for finance division

• Planning and budgeting for projects

• Assisting management team with improving processes as necessary

• Monitoring operational costs to maintain or increase profit margins

• Improving operational procedures to promote efficiency

• Maintaining and analyzing all operational data

• Ensuring adherence to company procedures and policies

• Developing and implementing company policies

• Developing policy & procedures that improve efficiency without compromising safety or quality

• Researching innovative products and processes

• Mentorship

• Discipline/Training Programs

• Performance Assessment

• Succession management planning

• Moderate employee interaction and exemplify company values/culture

Employee Management
- Support personnel and perform HR functions to meet company labor requirements and promote employee development

Client Interfacing
- Interact with clients to ensure their satisfaction

• Maintain consistent communication with clients regarding job status

• Fostering relationships between clients, suppliers and vendors

• Reinforce site conditions so clients understand we value their space

Potential Production Management
- Occasionally operations may need support producing work for vacation time, in a busy season, or in times of emergency. The estimator should be sufficiently competent to step in and take over production management after a thorough hand-off meeting.

• Analyzing required documents, blueprints and project plans to gain a thorough project scope

• Purchasing materials

• Direct crew leads & ensure job meets production timeline & scope requirements.

• Support laborers on-site…