Student Services & Curriculum Coordinator, Aerospace

Job Summary

The Ann & H.J. Smead Department of Aerospace Engineering Sciences at CU Boulder welcomes applications for a Student Services & Curriculum Coordinator! This position will support the mission of the Ann & H.J. Smead Department of Aerospace Engineering Sciences in the College of Engineering and Applied Science by helping develop and apply strategies and processes to assist in the execution of the undergraduate and graduate curriculum and to provide enrollment support to students, academic advisors, and faculty.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

CU Boulder is the place for aerospace. Our students and faculty are pushing the limits of aeronautics and astronautics research, crafting next‑generation aircraft, growing the possibilities of remote sensing, and building space instruments and satellites for orbit around Earth and beyond! Our mission is to provide students the highest quality education in aerospace engineering sciences, emphasizing hands‑on learning, and to conduct fundamental, applied, and interdisciplinary research to meet societal needs through analysis, design, and implementation of aerospace systems, using connections between aerospace engineering and related sciences.

We are home to 56 tenure‑track, research, and instructional faculty, over 500 graduate students and 1,000 undergraduates.

• Reviews and cleans up rollover courses in the University System to build and manage the course schedule for fall and spring terms. Processes and coordinates feedback from the Associate Chair(s), Curriculum Group Leads, advisors, and individual faculty while mitigating potential issues.
• Addresses course scheduling change requests throughout the year. These requests can include additions, cancellations, time changes, room changes, and faculty changes.
• Responsible for completing and submitting all course scheduling forms, such as large room and special room requests, as well as common final exam details to Academic Scheduling by the prescribed timelines.
• Secures instructional space in the Aerospace building as part of the academic rooming process. Consults with Academic Scheduling regarding main campus room assignments and works with other offices across campus to secure instructional spaces as needed.
• Manages wait lists and reserves capacity lists when appropriate, including but not limited to reshuffling of waitlists and maintaining artificial caps on classes.
• Manages enrollments in course sections, making any necessary adjustments and keeping the Academic Program Manager informed. This may include but is not limited to adding/canceling sections, moving class locations, and increasing caps. Students are notified of changes when they affect a student’s course schedule, and the changes are documented on the shared course schedule(s).
• Maintains shared course schedule and curriculum information via documents and spreadsheets in SharePoint which are accessed by faculty, instructors, staff, and chairs in the department. Determines which available rooms are suitable for the needs of course‑related specific requests. Works directly and communicates with faculty and the associate chairs to determine class times and requests.
• Participates in Operations and Curriculum Committee meetings, course schedulers meetings, campus course scheduling and registrars town halls meetings.
• Adds faculty, instructors, and teaching assistants to courses in CLSS as appropriate. Works with the Registrar's Office to provision individuals for teaching appointments in CLSS.

• Manages course enrollment requests from students via the department web forms. Ensures the enrollment requests are promptly logged, appropriately processed, and students are communicated with until completion of the request. Captures data for assessment of…