Executive Assistant to Superintendent and Board of Education

Executive Assistant To The Superintendent And Boe

Salary Grade: $47,450 - $74,108 Work Year: 198 Days Work Year, Four Day Work Week Status:
Exempt

Clear Creek School District (CCSD) is located in Clear Creek County, Colorado, a short drive west of Denver and area suburbs. Clear Creek serves the mountain communities of Idaho Springs, Georgetown, Empire, Dumont, Silver Plume, and parts of Evergreen. Our county is well-suited for outdoor adventure. Our historic downtowns offer some of the best places to explore and discover. Our community values supporting students and schools, which has resulted in recent increases to compensation and facility improvements.

We believe that students are more than test scores, and learning experiences are opportunities for creativity. Clear Creek School District is dedicated to attracting and retaining high-quality educators. This means you'll be warmly welcomed into our team of professionals, provided opportunities to learn and grow with us, and be challenged to be your very best for students.

We are seeking an enthusiastic, self-directed, growth-mindset individual who meets the listed requirements and has the desire to learn and work with others. Friendly, professional, attention to detail, ability to anticipate upcoming priorities will be important in this position. Essential in this position is an unwavering belief that all students can learn, and we have a responsibility to listen to diverse stakeholder voices in our community.

Provides administrative support to the Superintendent of Schools and the elected members of the Board of Education. Develops and promotes good community relations among various community and school clientele.

Assist in scheduling, creating agendas, preparations for board meetings, documentation of meeting minutes.

Update Board of Education website.

Learn and follow state statute for boards of education, consult with legal as needed.

Collaborate with CASB, Colorado Association of School Boards, which includes staying up to date on relevant topics, protocols, new briefs.

Coordinate arrangements for annual conferences.

Communicate with BOE members and members of the public.

Election duties as assigned, related to BOE.

Policy tracking & revision as needed.

Communicate with district employees, public, community as needed to set appointments, answer calls, anticipate needs.

Draft and review communications; support social media communication.

Support the Superintendent with administrative duties including mileage reports and calendaring.

Provide administrative and logistical support for district-level professional development, including maintaining training records and assisting with management of the Vector Solutions platform.

Assist with grant administration processes, including coordinating grant-funded activities across departments by serving as a liaison between program staff, finance, human resources, and funding agencies.

Provide guidance on grant requirements, support implementation of approved activities, and help ensure projects stay on schedule and aligned with grant objectives.

Collect, track, and maintain data necessary for grant reporting, compliance, and program evaluation.

Monitor performance measures and outcomes, prepare required reports, and support continuous improvement efforts by analyzing grant-funded program results.

Maintain tracking systems for grant deadlines, reporting requirements, and spending timelines; escalate potential issues to appropriate staff to ensure compliance.

Support grant development efforts by compiling information, gathering required documentation, and research of potential funding opportunities.

Conduct basic research to identify prospective grants aligned with district programs and priorities.

Assist District Leadership with various programming including enrollment, homeschooling, website support and the 1338 committee.

Support the Pre-K Licensure process.

Provide administrative support for preschool funding programs by coordinating documentation and submissions with the Colorado Child Care Assistance Program (CCCAP) and the Universal Preschool (UPK) program; assist in tracking eligible students and required…