A&S Rotational Specialist

Job Summary

The College of Arts and Sciences (A&S) at CU Boulder invites applications for The A&S Rotational Specialist position! Thisrole is part of the A&S Job Rotation Program and is designed toprovide generalist support to academic departments and the Officeof the Dean within the College of Arts and Sciences. This position supports key operational functions across multiple departments throughout their term, with specific assignments tailored to theneeds of each host office.

The position exists to ensure smooth administrative processes in personnel, procurement, budget management, and student support. Rotators contribute to the College’s mission by providing surge capacity for assigned departments and serve as an opportunity for future leaders to experience and learn the University's policies and procedures.

Rotators collaborate with a cohort, participating in mentorship and professional development opportunities, as they gain exposure toboth academic and non-academic workplace settings at the Universityof Colorado Boulder.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals with disabilities.

The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60fields. Our research generates new knowledge, solving some of theworld’s most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

Student Programming Support:

• Support the day-to-day administrative responsibilities for graduate and undergraduate programs, coordinating procedures and policies between the Graduate School, the College of Arts &Sciences, and various other departments across the campus.
• Maintains student and program records, ensuring compliance with university retention requirements and maintaining accessible,accurate files for departmental use.
• Generate reports (enrollment statistics, student data tracking,data compilation) as requested for assessment of progress and general student tracking. Knowledge of Slate, COGNOS reporting inCU-SIS, as well as update of departmental database used for ongoing surveys and University Fellowship applications.

Graduate Program Support

• Collaborates with Office Manager and faculty leadership tomanage graduate program budgets including university fellowship and recruitment funds, department graduate program operating budget andgift funds. Processes travel-related payments and reimbursements,stipends, and awards for graduate students.
• Identifies student eligibility for achievements and awards.
  
  Coordinates with faculty to identify potential awards and applicants, notifies students, assists with provision of information about application processes and works with faculty toensure that applications are complete.
• Drafts offer letters for Teaching Assistants, Resident Assistants and Graduate Program Teaching Instructors, fellowships,etc. Implements all hiring processes, informs students about processes and procedures, and works closely with Campus HR Payroll Office to ensure smooth hiring process and resolve questions.
  
  Conducts work study and hourly hiring processes during academic year and summer.
• Supports department staff in maintaining records (funding,committee meetings, etc.) to ensure students are meeting requirements and are on track to graduate.
• Track electronic application files through faculty review andadmit process. Determine/implement schedules and itineraries for graduate applicant recruitment visits to campus that are compliant with campus regulations and meet departmental budget requirements.
  
  Develop and disseminate visit itineraries for recruits with faculty and current…