Finance Coordinator

Finance Coordinator I

Full-time position – 260 days (depending on start date) 40 hours per week. Salary is based on education and experience and will be prorated per our Admin/Prof Tech Salary Schedule ($65,275 – 77,993). This position qualifies benefits. The district provides its employees with a comprehensive benefits program including medical, life, and dental insurance. The district provides three medical plans for which it pays the fullpremiumfor employees,and a fourth option is a buy-up plan for which the district pays most of the premium.

In addition, the district pays the full employeepremiumfor dental insurance and life insurance. The district contributes to PERA on each employee's behalf and offers additional retirement savings options as well as optional supplemental insurance. Employees also receive paidtime off. Workers’ compensation and unemployment insurance are provided in accordance with State law. This position qualifies for paid leave: 5 annual leave days, 6 sick leave days and 15 vacation days (depending on start date).

Under the direct supervision of the Chief Financial Officer, to assist in the administration of essential functions of the Finance Department including the National School Lunch Program, administrating key systems used by the Finance Department, and providing Accounts Payable support for a subset of district schools and/or departments.

Responsible for Coordination of the District’s National School Lunch Program which includes, but is not limited to state reporting, program liaison between community and District, and working with contracted food service provider.

• Attend Colorado Department of Education trainings/webinars
• Ensure compliance with Federal and State regulations with District Free/Reduced applications
• Timely updating of changes to student free/reduced status
• Provide clarification to parent and staff questions
• Representative for audits regarding free and reduced information
• Process documentation and complete verification reports to the Colorado Department of Education
• Coordinate and prepare information for the interim audit. Work with auditors to present accurate financial reporting. Research and resolve issues relating to audit.
• Submit monthly program claims for reimbursement
• Coordinate and implement Federal mandated Direct Certification process which includes comparison of State records to District record for Free Meal eligibility
• Complete October 1st verification of applications for Free/Reduced eligibility
• Conduct required annual school audits prior to February each year per CDE guidelines
• Collection calls and emails for unpaid student meals/maintain log of communications

Position is responsible for supporting the district’s finance systems, resolving technical issues, and training district staff.

• Control Pay (P-Card System)
  • Administer district’s p-card users, requesting p-cards for new users, and terminating p-cards for users leaving the district
  • P-card training for users, secretaries, and administrators
  • Establishing and maintaining approval hierarchies
  • Monitoring and ensuring finance timelines
  • Loading monthly p-card transactions into Infinite Visions

Position is responsible for accounts payable functions for a subset of the district’s schools and/or departments.

• Create purchase orders for District departments and/or schools
• Track school approval of payments and disburse payment
• Work with vendors to rectify concerns regarding bills and/or payments
• Assist with vendor records, including obtaining certificates of liability insurance and W-9 tax information
• Review/correct account numbers charged on requisitions to meet the Colorado Department of…