Deputy City Clerk

Please see Full Job Description here.

Under general supervision, the Deputy City Clerk performs complex clerical and administrative functions for the City of Leadville. The Deputy City Clerk is the city’s custodian of records and is responsible for responding to Colorado Open Records Act requests. The Deputy City Clerk shall furnish on demand copies of any record, ordinance or other proceedings on file in his or her office upon payment to him or her of such fees as are allowed under law, all such fees to be deposited in the city treasury and to become the property of the city.

The Deputy City Clerk shall have the custody of all the laws, ordinances and resolutions of the city and shall maintain a regular and correct journal of the proceedings of the council. The clerk shall have custody of the seal of the city and shall affix the same to all instruments as may be required or requested. The Deputy City Clerk is responsible for the city’s election and the city’s website.

The Deputy City Clerk is responsible for issuing and managing business licenses, short term rental licenses, vendor permits, liquor licenses, and marijuana licenses.

Representative Responsibilities:

• Maintaining the city’s official records including, but not limited to, ordinances, resolutions, minutes, public notices, correspondence, contracts, agreements, liquor and marijuana licenses, licensing authority, and legal documents.
• Documenting, cataloging, and maintaining official City of Leadville records, and preparing and maintaining indexes and guides to locating reference material and records.
• Responding to Colorado Open Records Act requests submitted to the city.
• Distributing and posting revisions to the city’s Municipal Code.
• Supporting the City Council, the Liquor and Marijuana Licensing Authority, and the Board of Adjustment by preparing materials and packets for meetings, study sessions, and other official functions.
• Attending meetings (including evening meetings) and transcribing and preparing meeting minutes and providing all other support needed for these bodies.
• Processing licenses (including business, liquor, marijuana and short‑term rentals).
• Coordinating with the county on all aspects of preparing for and conducting municipal elections, responding to questions pertaining to the election process, and providing other assistance.
• Performing other clerical functions: typing forms, writing documents, correspondence and status updates, conducting research, summarizing reports on complex issues, data entry, faxing, copying, maintaining meeting schedules and other appointments for elected and appointed officials.
• Assisting the public, citizens, council members, and city staff with inquiries related to public records, and general city information by phone, in person, or in writing.
• Making public presentations as needed and attending departmental, organizational, and other public meetings.
• Assuming the duties of the City Clerk in the City Clerk’s absence.

No supervisory responsibilities.

Work is performed in accordance with statutory requirements, standard practices, and methods requiring initiative to complete recurring assignments independently and judgment to determine which of many methods are applicable in any given situation. Finished work is reviewed for accuracy, quality, and completeness. Unfamiliar situations referred to the supervisor.

Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of the city, outside agencies, and the general public in a positive and cooperative manner. Maintain strong working relationships with City Administrator, Finance Director, Planning Director, Department Heads, city staff, City Council members, Lake County and outside agencies (state liquor and marijuana licensing authorities).

• Knowledge of modern office practices,…