CDBG Coordinator

CDBG Coordinator

Under direction, this position administers and implements the Community Development Block Grant (CDBG) program for the City of Thornton.

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

Performs a variety of professional duties and responsibilities to administer and implement the City's Community Development Block Grant (CDBG) program, projects, and activities.

Ensures program activities are in compliance with all applicable federal and state regulations as well as city policies and procedures.

Assists with or produces the Consolidated Plan, Annual Action Plan, CAPER, and other related documents and the amendments to these plans and reports.

Helps identify community needs related to community development and affordable housing for low- and moderate-income residents. Evaluates current programs to determine whether the city is addressing the priority needs listed in the Consolidated Plan, Housing Needs Assessment, and Analysis of Impediments to Fair Housing.

Communicates information on grant programs, plans, and opportunities to local nonprofit organizations, faith-based organizations, city departments and Thornton residents. Encourages qualified organizations and city departments to apply for CDBG funding.

Coordinates application process for CDBG funds. Completes and documents as assessment on each grant funding application to determine the eligibility, risk, and ranking of submitted projects.

Gathers information, hires consultants, and/or completes the Environmental Review Records (ERR) for all CDBG funded projects. Drafts consultation letters with internal departments and agencies to obtain current data for the review. Posts the necessary public notifications. Drafts the required U. S. Department of Housing and Urban Development (HUD) forms related to the ERR; obtains the necessary signatures and maintain files of all ERR and related supporting documentation.

Prepares all agreements and memorandums of understanding between CDBG subrecipients and the City and interdepartmental subrecipients for execution.

Provides technical assistance to organizations and grant subrecipients on CDBG process starting from the application through the project close out. Provides each subrecipient and contractor with technical assistance including required information on labor-related acts for construction projects, including the requests for bids and contracts. Presents the technical information at pre-bid and pre-construction meetings. Continues working with the subrecipients and contractors to ensure compliance with CDBG applicable regulations.

Monitors all CDBG funded activities and ensures compliance with contracts, budgetary requirements, environmental reviews, project deadlines, and other federal, state, and local regulations. Ensures grant recipients submit the required reporting information. Reviews these reports and enters the information into the Integrated Disbursement and Information System (IDIS) and other necessary tracking software.

Conducts site visits, inspections of projects, and regular monitoring on all city CDBG participants.

Identifies and documents regulatory non-compliance issues and guides grant subrecipients to a successful compliance resolution.

Reviews invoices and project change requests. Submits expenditure of funds for authorization. Tracks activity balances. Provides monthly updates on each project to the supervisor including the collective CDBG financial status, agreements, expirations, SAM status, IDIS status, environmental compliance status, and drawdown requests.

Enters, modifies, and retrieves data and information from HUD's IDIS. Keeps all IDIS activity files current and resolves any flags from HUD. Annually maintains the City's Letters of Certifications for CDBG and HOME signatories. This includes Environmental Officers and general CDBG Certifications.

Compiles data for and/or completes HUD required demographic, environmental, economic, financial, and the State Historical Preservation Office (SHPO) reports. Reviews and updates the city's SHPO agreement as needed.

Develops project schedules, ensures processes stay on schedule, and updates CDBG team on progress.

Maintains CDBG-related policies, procedures, and grant recipient instruction materials.

Establishes, organizes, and maintains administrative and activity files in electronic and/or physical files.

Prepares documents, reporting templates, reports, public notices, and authorization forms. Responsible for current, accurate, and complete files and databases. Assists supervisor with projects including urgent requests from the division manager, department director, assistant city managers, city manager, city manager's office, and city council, as needed.

Keeps up to date with new…