Clerk & Recorder - Deputy Clerk I-III (Elections

General Purpose

The Deputy Clerk
-Elections I, II, or III performs administrative work in the Clerk & Recorder’s Office for motor vehicle, recording and election functions. This position, however, is primarily assigned to the elections division which is responsible for maintaining voter registrations and administering the election process. Additional training and certification to acquire and maintain a highly technical knowledge of relevant laws and the rules, regulations, and policies of the Secretary of State pertaining to the election process is required as Deputy Clerk-Elections.

The Deputy Clerk II level requires completion of HAVA training and certification and motor vehicle training during first year with progressively more complex and increased responsibilities assigned at the II and III levels.

• Training and knowledge of the Fair Campaign Practices Act and Help America Vote Act requirements to meet compliance in maintaining voter registrations and voter records.
• Executes and establishes the legal record of voter registrations for use by governmental and other official entities.
• Under the direction of the Clerk and/or Chief Deputy Clerk trains, supervises and provides support to temporary election staff and judges necessary for the completion of election-specific assignments. Maintains, administers and preserves accurate voter records including cancellations per SOS and/or other election agencies. Supervise and support VSPCs and VSPC staff.
• Maintain inventory of all elections and judges supplies and assemble them for distribution before each election.
• Coordinate/administer functions of the election process including issuance of ballots; oversight of scanning and signature verification for voted ballots; validation of voter eligibility for provisional ballots; issuance of emergency and replacement ballots as necessary.

• Performs all duties and responsibilities of Deputy Clerk I
• Examines and analyzes legal documentation submitted for election-related functions, ensuring accuracy and enforcing compliance with appropriate statutory regulations including but not limited to voter registration and voting;
  Fair Campaign Practices Act; and Help America Vote Act requirements.
• Ensure election equipment is properly working prior to each election.

• Performs all duties and responsibilities of Deputy Clerk I and II
• Prepare election reports, poll books, absentee reports and all post-election reports and abstracts.
• Prepare required weekly, monthly, semi-annual or annual reports or updates for submission to SOS; prepare records for archive as required.
• Participates in special projects assigned; identifies required resources and develops a plan for completion.
• Coordination of design and development of appropriate documentation and materials.
• Maintain accurate files for all candidate forms and financial reports.

• This position may be required other areas of the county for work and outside of the county for training.
• Other related duties as assigned may include motor vehicle and recording.

• Knowledge of election statutes, Fair Campaign Practice Act, and Help America Vote Act, preferred
• Ability to use technology to perform a variety of complex tasks
• Ability to answer candidate questions and advise them on reporting deadlines and financial reports
• Ability to monitor and review own work for accuracy and thoroughness
• Ability to multi-task and to plan and prioritize assignments
• Ability to communicate clearly and effectively in writing and verbally
• Ability read, interpret, and analyze information
• Ability to follow procedures and policies
• Ability to react under pressure in a professional manner and to approach difficult situations in a tactful manner
• Ability to work overtime during election periods

None. Deputy Clerk II
-III (Elections) supervises Election Judges under the general supervision of the Chief Deputy Clerk (or Elections Supervisor) and/or Clerk & Recorder.

This position communicates with…