Payroll Manager

Payroll Manager

Position Overview

We are seeking a seasoned Payroll Manager to lead and oversee full-cycle, in-house payroll operations for a multi-state workforce of up to 500 employees. This role requires deep expertise in union payroll administration, compliance across multiple jurisdictions, and certified payroll reporting. The ideal candidate is a strong leader who can manage complexity, ensure accuracy, and continuously improve payroll processes while supporting a dynamic, growing organization.

Why This Payroll Manager Opportunity Stands Out

This is more than a payroll leadership role — it’s an opportunity to join a family-owned organization with a strong mission and people-first culture.

• Family-owned company with accessible, generous ownership
• Owners are visible, engaged, and genuinely care about the team
• “Employees are our #1 asset” is not just a tagline — it’s how they operate
• Flexible environment — no micromanagement
• Team-oriented culture where everyone is in it together
• Excellent benefits and long-term stability
• Proven CFS client with a strong reputation and positive track record

Payroll Manager Key Responsibilities

• Oversee end-to-end, in-house payroll processing for hourly, salaried, and union employees across multiple states
• Ensure compliance with federal, state, and local payroll laws, tax regulations, and union collective bargaining agreements
• Manage certified payroll reporting (including prevailing wage compliance where applicable)
• Lead payroll audits, reconciliations, quarterly and annual tax filings (941s, W-2s, state filings, etc.)
• Partner with HR, Finance, and Operations to ensure accurate timekeeping, deductions, benefits, and labor allocations
• Maintain payroll system integrity, troubleshoot discrepancies, and drive system enhancements
• Develop and implement process improvements to increase efficiency, accuracy, and internal controls
• Supervise and mentor payroll staff; establish performance expectations and foster accountability
• Serve as subject matter expert for leadership on payroll strategy, compliance risk, and labor cost visibility

Payroll Manager Qualifications

• 7+ years of progressive payroll experience, including leadership responsibility
• Proven experience processing payroll in-house (not fully outsourced)
• Experience managing payroll for up to 500 employees
• Multi-state payroll expertise with strong compliance knowledge
• Hands-on experience with union payroll and collective bargaining agreements
• Experience with certified payroll reporting and prevailing wage compliance
• Strong understanding of payroll tax regulations and filings
• Advanced Excel skills and comfort working within modern payroll/ERP systems
• Demonstrated ability to lead, develop, and motivate a team

Salary $130,000 plus bonus potential

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2026
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