Logistics Manager

Must take a personal and active approach to health, safety and environment and understand and follow all state, federal and company health, safety and environmental requirements applicable to the work area and tasks assigned.

The Manager Logistics position will coordinate and manage railroad, truck, terminal, and vessel logistics and support invoicing and documentation for deliveries in compliance with the company’s coal and other commodity supply or other agreements. The position will provide support for domestic and export logistics, as requested.

• Track and coordinate the loading of customer coal, and other commodities as needed, in trains and trucks at company mines and at loading terminals and coordinate the same with appropriate operations personnel. Serve as a liaison between mine operations and the commercial group, communicating production and equipment status and publishing near‑term load plans.
• Coordinate appropriately to ensure the proper loading of commodity volumes and quality specifications in compliance with the company’s commodity sales agreements.
• Track and coordinate vessel nominations and laycans, vessel arrivals, port and terminal operations, and shipment and quality documentation for export shipments, working with agents, surveyors, terminals, and customers.
• Administer the conditions of carriage applicable to each shipment, including the governing Incoterms rule (FOB, CFR, CIF, or DAP as applicable), to ensure that transfer of title, risk, cost, and insurance responsibility is correctly reflected in loading, documentation, and invoicing, and coordinate with sales, legal, and finance where terms vary from the standard position.
• Manage laytime, demurrage, and despatch exposure, including per‑vessel estimates, claims, disputes, and terminal reimbursement calculations, and recommend adjustments to the loading plan to remain within contractual thresholds.
• Support freight and charter activity, including collection of freight quotes, screening of candidate vessels for suitability, and maintenance of rate documentation through negotiation.
• Manage the company’s participation in the railroad forecasting and nomination process for monthly deliveries on the Powder River Basin joint‑line rail and track the company’s performance against nominations.
• Administer transportation and terminal contract requirements, including quarterly business reviews, rate and volume compliance, and related notices. Review and approve service provider invoices within delegated authority and coordinate requisition and payment processing with finance.
• Maintain the company’s logistics workbooks and support the company’s Coal Management System (CMS) as a database of contract requirements and shipment data, to provide customers with manifest and coal quality reports for each shipment and support the invoice process. Coordinate with operations, contract administration, and finance staff in this responsibility.
• Prepare and distribute recurring logistics reporting, including the weekly export update, vessel schedules and communications, monthly shipment forecasts and nominations, and month‑to‑date loading summaries for internal, railroad, terminal, and customer distribution.
• Develop and utilize relationships with railroads, trucking companies, ports, terminals, agents, surveyors, and customers to manage to an optimal loading and delivery schedule.
• Respond to and manage customer non‑compliance with contract volume and scheduling obligations. Assist with response to customer notices of force majeure in coordination with the company’s sales managers, legal department, and Customer Service.
• Support the evaluation and selection of logistics‑related products, vendors, and services, including request for proposal processes, in coordination with operations and supply chain.
• Attend industry conferences or other events as appropriate to the position.
• Occasional travel to customers, mine, transportation partner, port, and terminal locations.
• International Logistics coordination requires working hours outside of a normal workday on a regular basis, including early mornings, evenings, and weekends, to align with…