Facility and Procurement Director

Overview

Position Summary:

This position supports the work of the YMCA of the Rockies, which operates a mission-based family and group conference and retreat center and a residential camp, serving more than 200,000 guests annually. The Facility Condition and Procurement Director is primarily responsible for creating, implementing and managing an organizational-wide procurement program and leading and managing a comprehensive Facility Condition Assessment program.

We firmly believe in our mission of putting Christian principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all. We are committed to being welcoming to all people and to making a difference in the lives of our members, guests and staff. We count on our staff to provide extraordinary mission-based experiences for our guests and for each other.

• Manage the majority of organizational procurement activities related to facilities, operations, maintenance and capital projects.
• Lead vendor sourcing, bid solicitation (RFPs/RFQs), evaluation, and selection processes.
• Negotiate contracts, pricing, and service agreements to achieve best value, quality, and long-term partnerships.
• Champion responsible sourcing practices, integrating sustainable purchasing and supplier diversity guidelines, ensuring transparency and accountability throughout the procurement process.
• Routinely travel between the Estes Park Center and Snow Mountain Ranch, at least two times a month, more frequently as needed.
• Possess a valid, USA state-issued driver’s license, an acceptable driving record, and comply with YMCA driving rules to be approved to operate YMCA vehicles.

• Lead and manage the comprehensive Facility Condition Assessment (FCA) program for all YMCA of the Rockies properties.
• Develop, maintain, and continuously improve FCA standards, methodologies, and documentation to ensure consistency across locations.
• Prepare clear, data-driven reports and presentations for senior leadership and Board-level stakeholders.
• Partner with the Buildings and Grounds, Finance, and Sustainability teams to prioritize projects based on safety, guest experience, operational and environmental impact and financial sustainability.
• Maintain an accurate, up-to-date asset inventory including building systems, infrastructure, and major equipment.
• Analyze FCA data to identify deferred maintenance, lifecycle costs, risk exposure and capital planning needs.
• Serve as the primary organizational subject-matter expert for facility condition, asset lifecycle planning, and long-term capital needs.

• Translate FCA findings into multi-year capital renewal and replacement plans aligned with organizational priorities and budgets.
• Develop and enforce procurement practices, procedures and approval workflows that align with YMCA of the Rockies.
• Maintain a preferred vendor list and oversee vendor performance, compliance, and relationship management.
• Support strategic planning efforts related to capital investments, sustainability and long-term campus stewardship.
• Contribute to annual budgeting and long-range financial planning processes using FCA-driven insights.
• Stay current on best practices in facility management, capital planning, and procurement.

• Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions
• Uphold the YMCA of the Rockies Mission, policies, and programs.
• Possess and demonstrate excellent customer service skills; for example, friendly, personable, helpful, patient, and professional.
• Support the YMCA of the Rockies safety program. Promote safe work practices and a safe environment for guests, members, and staff.
• Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community.
• Must meet acceptable criminal background check standards.
• All other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to…