Laboratory & Research Program Coordinator

Job Summary

The Center for National Security Initiatives (NSI) seeks a Laboratory and Research Program Coordinator to support a growing portfolio of research in electromagnetics, radio-frequency engineering, quantum sensing, and related national security technologies.

The position will work closely with the research lead and members of the research team to coordinate laboratory activities, organize project information and schedules, support proposal and report development, and serve as a primary point of coordination between the research group and NSI and university support organizations.

The position is expected to begin at approximately 20% FTE, with the potential to increase over time, up to full-time, based on growth in the research portfolio, available sponsored funding, and programmatic need. Responsibilities and workload will be scaled to the level of effort available.

The Laboratory and Research Program Coordinator will provide hands-on coordination and organizational support for an expanding research laboratory and associated sponsored-research portfolio.

At the initial 20% level of effort, the position will focus on the highest-priority activities needed to keep the research group organized and operating effectively. These include maintaining project and laboratory schedules; tracking actions, milestones, deliverables, and administrative requirements; coordinating meetings and research activities; supporting the preparation and assembly of proposals, technical reports, presentations, and sponsor updates; and helping research personnel navigate established NSI and university administrative processes.

The coordinator will serve as a liaison between the research group and appropriate NSI and university personnel in areas such as project management, contracts and grants, financial administration, purchasing, human resources, information technology, information security, export control, and communications. The position will coordinate with university personnel who hold formal responsibility or institutional authority for these functions.

As the research portfolio and available funding grow, the position may assume additional responsibility for laboratory operations, research program coordination, proposal development, sponsor engagement, student and researcher coordination, and other activities appropriate to an expanded level of effort.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The Center for National Security Initiatives (NSI) at the University of Colorado Boulder provides high-impact national security research and workforce development enabled by world-class research scientists and essential infrastructure. The Center addresses the ever-increasing demand for qualified and experienced defense professionals in Colorado and across the nation by creating a prime opportunity for on-demand research collaboration in the national security research enterprise.

At NSI, our researchers both extend and deepen the national security research done across the University. We create a wide range of opportunities for training students at all levels of studies and create a pathway to postgraduate jobs and service.

NSI is committed to excellence through diversity by creating a welcoming and inclusive environment, enhancing the success and inclusion of all students, staff and faculty, and deepening our ability to share and engage with diverse perspectives.

Laboratory and Research Activity Coordination:

• Coordinate schedules and activities associated with the research laboratory and its projects.
• Maintain a consolidated calendar of important research activities, meetings, sponsor engagements, demonstrations, conferences, project milestones, and deliverable dates.
• Coordinate meetings involving research staff, faculty collaborators, students, sponsors, and university partners.
• Track action items and follow up with responsible team members to support timely completion.
• Coordinate laboratory access, demonstrations, visitors, equipment activities, and other operational needs in collaboration with the appropriate personnel.
• Support onboarding and integration of students, research personnel, and collaborators into laboratory activities as directed by the research lead and consistent with university requirements.

Research Project Coordination:

• Maintain organized records of project objectives, schedules, milestones, deliverables, personnel assignments, and upcoming requirements.
• Assist the research lead and project teams with monitoring progress across multiple sponsored and internally funded activities.
• Identify upcoming deadlines, dependencies, or administrative…