People and Culture Administrative Assistant III

People And Culture Administrative Assistant III

California University of Science and Medicine (CUSM) is seeking an experienced, highly organized, and service-oriented Administrative Assistant III to join our People and Culture team. This advanced administrative position supports department leadership and professional staff and independently coordinates recurring processes, programs, and activities across functional areas, including Benefits, HRIS, Learning and Development, Talent Acquisition, Employee Relations, and Rewards and Recognition.

What we're looking for:

An accomplished administrative professional who takes ownership of their work, exercises sound judgment and discretion, manages multiple priorities with accuracy and attention to detail, maintains confidentiality, and enjoys providing responsive support in a collaborative environment.

This replacement position is available due to an internal promotion. The non-exempt position pays $28–$32 per hour, depending on education, job-related knowledge, skills, and experience, and requires on-campus work four days per week, with occasional evening or weekend work to support university events and activities.

The position is available immediately and will remain open until filled. Priority consideration will be given to applicants who submit a resume, application, and cover letter by September 15, 2026, to (Use the "Apply for this Job" box below)./careers

Under the general supervision of the Associate Dean of People and Culture, the People and Culture Administrative Assistant III (AAIII) provides advanced administrative, operational, logistical, and technical support to People and Culture leadership and professional staff. The position independently coordinates recurring departmental processes and programs, maintains confidential employment records and information, and provides administrative support for employee programs, communications, special projects, and services across People and Culture functional areas, including Benefits, HRIS, Learning and Development, Talent Acquisition, Employee Relations, and Rewards and Recognition.

The AAIII exercises sound judgment, initiative, discretion, and independence within established processes and procedures to organize and prioritize work, resolve routine administrative matters, coordinate activities across departments and functional areas, and ensure the accurate and timely completion of assigned responsibilities. Through effective coordination, attention to detail, confidentiality, and responsive service, the position contributes to the efficient operation of People and Culture and the delivery of services to the CUSM community.

Essential Functions

• Serve as a primary administrative resource for People and Culture, responding to routine inquiries from faculty, staff, students, applicants, and other stakeholders; provide information regarding established resources and processes, and appropriately refer matters requiring professional review.
• Independently coordinate recurring departmental administrative processes, including maintaining confidential personnel files and departmental records, updating employee and organizational information, maintaining university organizational charts and SharePoint resources, and coordinating education and transcript verification for new hires.
• Provide administrative and operational support across People and Culture functional areas, completing assigned tasks and recurring activities in support of departmental programs and services and collaborating with team members to ensure accurate and timely completion of work.
• Coordinate employee recognition programs and People and Culture events and activities, including birthdays, service anniversaries, life events, annual service recognition, wellness activities, and other employee programs; manage associated communications, scheduling, materials, logistics, and follow-up.
• Coordinate assigned administrative components of recruitment and hiring activities for Standardized Patients and support university recruitment activities, including candidate communications, interview scheduling, documentation, career fairs, and outreach events.
• Prepare, proofread, format, and maintain departmental correspondence, forms, reports, presentations, spreadsheets, webpages, and other materials; support the People and Culture Happenings newsletter by gathering and organizing content, photographs, and employee information.
• Coordinate departmental purchasing and financial administrative processes, including serving as an authorized BPM transactor, processing purchasing requests and vendor invoices, preparing expense reimbursements, reconciling assigned purchasing card transactions, maintaining required documentation, tracking receipt of goods and services, and coordinating payment approvals in accordance with university procedures.

Learning and Organizational Development Support

• Provide administrative support for the university's learning management system (LMS), including user access, course and…