People and Culture Administrative Assistant III

Title

People and Culture Administrative Assistant III

R1-A3, Non-Exempt

People and Culture

Associate Dean of People and Culture

On Campus

California University of Science and Medicine (CUSM) is seeking an experienced, highly organized, and service-oriented Administrative Assistant III to join our People and Culture team. This advanced administrative position supports department leadership and professional staff and independently coordinates recurring processes, programs, and activities across functional areas, including Benefits, HRIS, Learning and Development, Talent Acquisition, Employee Relations, and Rewards and Recognition.

An accomplished administrative professional who takes ownership of their work, exercises sound judgment and discretion, manages multiple priorities with accuracy and attention to detail, maintains confidentiality, and enjoys providing responsive support in a collaborative environment.

This replacement position is available due to an internal promotion. The non-exempt position pays $28–$32 per hour, depending on education, job-related knowledge, skills, and experience, and requires on-campus work four days per week, with occasional evening or weekend work to support university events and activities.

Under the general supervision of the Associate Dean of People and Culture, the People and Culture Administrative Assistant III (AAIII) provides advanced administrative, operational, logistical, and technical support to People and Culture leadership and professional staff. The position independently coordinates recurring departmental processes and programs, maintains confidential employment records and information, and provides administrative support for employee programs, communications, special projects, and services across People and Culture functional areas, including Benefits, HRIS, Learning and Development, Talent Acquisition, Employee Relations, and Rewards and Recognition.

The AAIII exercises sound judgment, initiative, discretion, and independence within established processes and procedures to organize and prioritize work, resolve routine administrative matters, coordinate activities across departments and functional areas, and ensure the accurate and timely completion of assigned responsibilities. Through effective coordination, attention to detail, confidentiality, and responsive service, the position contributes to the efficient operation of People and Culture and the delivery of services to the CUSM community.

• Serve as a primary administrative resource for People and Culture, responding to routine inquiries from faculty, staff, students, applicants, and other stakeholders; provide information regarding established resources and processes, and appropriately refer matters requiring professional review.
• Independently coordinate recurring departmental administrative processes, including maintaining confidential personnel files and departmental records, updating employee and organizational information, maintaining university organizational charts and SharePoint resources, and coordinating education and transcript verification for new hires.
• Provide administrative and operational support across People and Culture functional areas, completing assigned tasks and recurring activities in support of departmental programs and services and collaborating with team members to ensure accurate and timely completion of work.
• Coordinate employee recognition programs and People and Culture events and activities, including birthdays, service anniversaries, life events, annual service recognition, wellness activities, and…