Industrial Communications Sales Accounting Assistant

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

J & K Communications is seeking a highly organized and detail-oriented professional to join our team in a hybrid role supporting both our Industrial Communications Sales team and Accounting Department.

This full-time position combines project coordination, customer communication, FCC/FAA compliance support, and billing responsibilities with core accounting functions including accounts payable, accounts receivable, and reconciliation.

This is an excellent opportunity for someone who thrives in a structured, deadline-driven environment and enjoys working across departments to keep projects and financial operations running smoothly.

Please note:

Responsibilities are not all-inclusive and may evolve based on company needs.

• Respond to customer calls and emails
• Schedule meetings and manage calendars
• Review bid specifications and assist in preparing quotes
• Convert quotes to service orders and notify Parts Department
• Gather programming information for technicians
• Coordinate project documentation and SharePoint folders
• Prepare submittals and O&M manuals
• Coordinate propagation studies and assemble final reports
• Manage travel logistics including per diem and lodging (when needed)

• Invoice completed projects (Tiger Paw software)
• Prepare credit memos
• Produce invoice forecast reports for Accounting

• Obtain customer information for FCC applications
• File new FCC license applications and renewals
• Conduct FCC frequency searches
• Run FAA glide slope checks for sites near airports
• Run RF path analysis in EDX software

• Process packing slips and match invoices
• Code and enter purchase order invoices
• Assist with AP reporting and documentation
• Maintain organized AP filing systems

• Code and process credit card receipts
  
  Reconcile transactions and assist with monthly reconciliation

• Open and distribute incoming mail
• Prepare and process deposits
• Pull paid commission invoices
• Print commissionable invoices from uploads

• Maintain ST-105 and W-9 documentation
• Ensure accounting records are current and organized
• Support commission reporting and internal financial tracking

• Strong attention to detail and documentation accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Analytical thinking with basic quantitative comfort
• Professional discretion with confidential financial and customer information
• Process-oriented mindset with strong follow-through

• 1–3 years of experience in accounting, project coordination, order administration, or similar role preferred
• Basic understanding of Accounts Payable and Accounts Receivable processes
• Proficiency in Microsoft Office (especially Excel)
• Experience with SharePoint or document management systems preferred
• Experience with Tiger Paw, EDX, Visio, or FCC licensing systems is a plus
• Telecom, radio services, or industrial communications experience preferred but not required

• Reliable and accountable
• Calm under pressure
• Strong organizational skills
• Team-oriented with cross-department collaboration mindset
• Self-starter who can work independently