Accounting Assistant Part Time

Job Overview:
We are seeking a detail-oriented and dependable Part-Time Accounting Assistant to support our Accounting Department. This role will assist with accounts payable, accounts receivable, credit card reconciliation, reporting, and general administrative accounting functions.

This position is ideal for someone who enjoys organization, accuracy, and working behind the scenes to keep financial operations running smoothly.

Please note:

The responsibilities listed below are not all inclusive and may evolve based on departmental needs.

• Accounts Payable
  • Process packing slips and matching invoices
  • Code and enter purchase order invoices
  • Assist with other AP-related tasks as needed
  • Support preparation of 2050 reports
  • Match and file AP documentation
• Credit Card Reconciliation
  • Process and code credit card receipts
  • Reconcile credit card transactions
  • Assist with monthly credit card reconciliation
• Accounts Receivable
  • Open and distribute incoming mail
  • Prepare and process deposits
  • Review and pull paid commission invoices
  • Print commissionable invoices from uploads
• Compliance & Administrative Support
  • Register and update ST-105 forms
  • Maintain W-9 forms and related records
  • Ensure accounting books and documentation remain up to date
  • Maintain organized filing systems

• Previous accounting, bookkeeping, or office administration experience preferred
• Basic understanding of AP and AR processes
• Strong attention to detail and accuracy
• Proficient in Microsoft Office (especially Excel)
• Ability to handle confidential financial information
• Organized and able to prioritize tasks independently

• Reliable and trustworthy
• Self-starter with strong follow-through
• Team player willing to assist where needed
• Comfortable working in a structured, deadline-driven environment