Office Coordinator

overview

budnick converting, inc., headquartered in columbia, il (in the st. Louis, mo metropolitan area), is a privately held and female owned corporation. Budnick’s primary focus is specialty converting of adhesive coated tapes and foams. Budnick remains on the leading edge of adhesive tape converting technology; currently utilizing over 70 die-cutting, slitting, laminating, printing (including flexographic printing), label making and spooling machines to convert materials into labor saving customized parts.

For more information on budnick, please visit our website at

position purpose: responsible for managing front desk operations, including serving as the first point of contact for visitors, clients and staff, providing a welcoming and efficient experience while maintaining administrative tasks such as answering the main phone, greeting visitors, assisting in organizing company events, scheduling travel for employees, assisting with the interview process for new hires, managing communications with outside vendors and ordering & organizing office supplies.

quantitative data: must be able to remain in stationary sitting position for 80% of the time. Must be able to occasionally move about inside the office to access file cabinets, office machinery, etc., constantly operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. This position requires frequent communication with customers and other employees;

must be able to exchange accurate information in these situations in a positive manner. Must be able to drive a vehicle and have a valid driver’s license.

• professionally greet and direct visitors to the appropriate person or department. Ensure guests have signed in appropriately.
• answer and screen phone calls. Transfer calls to the correct party announcing the caller.
• pickup mail from post office. Disperse mail to employees, open & alphabetize invoices from vendors.
• keep the reception area clean, organized and welcoming. Maintain sample display, water plants, set up christmas tree & christmas cards, etc.
• serve as main contact and manage cleaning crew, coffee company, water dispenser company, marketplace company, shredding company, office copier company.
• order and keep all office supplies organized.
• maintain the inventory in the pantry.
• update communication on tv slides and birthday/anniversary board.
• collect, count and report employee of the quarter votes.
• coordinate and order lunches for meetings.
• provide communications to employees regarding company events.
• assist in the interview process by giving candidates production/office tests and pulling together all paperwork for interviews.
• assist in scheduling travel arrangements for employees. Help maintain the company travel policy.
• serve as the main contact for company donated ticket claims and other company sponsored giveaways.
• serve as a member of the teambuilding team. Assist in organizing company events such as: customer service week, sales meetings, company picnics, christmas parties, etc.
• organize and assist in wellness events.
• solicit sponsors and create employee discount cards.
• work together with accounting clerks on coverage of front desk and phones during the day.
• assists with sales and marketing projects (date entry, packing sample packets, etc.) as time allows.
• perform duties safely and maintain a high level of safety awareness.

• assist in the development of long-term company strategies & help implement the plan(s) developed.
• follow operation standards and all department policies and company directives and assist with other projects and tasks as required by management.

skills: good verbal and written communication skills are required. Working competence with all office equipment needed. Must have a nice, professional attitude and appearance. Strong organizational skills required. Proficiency in using computer software (microsoft office suite) is required.

ability: conduct business in a professional, positive and courteous manner. Work cooperatively with a variety of individuals. The ability to handle…