Part-time Accounts Payable Clerk

Part‑Time Accounts Payable Specialist Job Description

This part‑time Accounts Payable Specialist role focuses on accurately processing vendor invoices, maintaining organized financial records, and supporting daily accounts payable operations in a fast‑paced educational environment. You will work closely with internal teams and external vendors to ensure timely payments, proper documentation, and adherence to established accounting procedures while contributing to a collaborative and professional office culture.

• Maintain accurate vendor records, including W-9s and payment forms, and assist with new vendor setups and updates.
• Review and process invoices, ensuring all required documentation is complete and accurate prior to entry.
• Handle office supply and recurring invoices, coordinating with internal teams as needed to resolve questions or discrepancies.
• Scan, index, and route incoming invoices to the appropriate folders and systems, ensuring accuracy, legibility, and proper organization.
• Process employee reimbursements by verifying approvals, coding expenses correctly, and confirming adherence to company policies.
• Monitor the Accounts Payable inbox by organizing emails, responding to basic inquiries, and directing requests to the appropriate contacts.
• Match invoices to purchase orders, requisitions, and approvals to prepare them for payment processing.
• Communicate with vendors and internal staff to obtain missing information, provide payment status updates, and address general inquiries.
• Assist with preparing invoices for check runs and internal review, ensuring timely and accurate payment processing.
• Enter vouchers and invoice data into systems such as SAP or similar ERP platforms, confirming that all required vendor information is complete.
• Support daily accounts payable operations to ensure timely and accurate processing of invoices and payments.
• Maintain organized records and ensure confidentiality of all financial and sensitive information.
• Provide backup support to team members as needed to maintain continuity of accounts payable operations.
• Handle inbound calls related to accounts payable and direct inquiries appropriately.

• 3+ years of experience in accounts payable or a related accounting support role.
• Associate degree required in any specialty.
• Hands‑on accounts payable experience including invoice processing, voucher entry, and vendor interaction.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to process vendor invoices, match them to purchase orders, and follow established payable procedures.
• Proficiency in Microsoft Office, particularly Excel and Outlook, for managing invoices, reports, and email communication.
• Ability to communicate professionally with vendors and internal teams to resolve issues and answer questions.
• Comfort working independently while following established processes and procedures.
• Strong organizational skills with the ability to manage multiple tasks and prioritize in a high‑volume, deadline‑driven environment.
• Comfort handling inbound calls and directing inquiries appropriately.
• Punctuality and reliability in meeting work schedules and deadlines.
• Demonstrated attention to detail in reviewing documentation and financial records.

• Experience working with ERP systems such as SAP or similar platforms.
• Familiarity with accounts payable workflows, including purchase orders, requisitions, and check runs.
• Basic familiarity with office equipment, including scanners, printers, and copiers.
• Willingness to learn and apply purchasing and accounts payable processes within an educational institution.
• Ability to collaborate effectively with colleagues and support team members as needed.
• Comfort working with sensitive financial information and maintaining confidentiality.

This role is based fully on‑site, five days per week, in a professional educational institution located in Howard County. The position is part‑time at approximately 22.5 hours per week, with a general schedule of 9:00 a.m. to 1:00 p.m., offering some flexibility.

This is a Permanent position based…