Payroll Manager

Payroll Manager

Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, . Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community.

No matter where you want to go in your career, you can get there from here!

Position Title
- Payroll Manager

FLSA
- Exempt

FT/PT
- Full Time

Hours Per Week - 37.5

Work Schedule - M-F 8:30-5

Grade - 15

Compensation Range
- The anticipated hiring range is $68,067 - $93,932. Actual starting salary will be determined based on relevant experience, qualifications, and internal equity.

Summary
- The Payroll Manager supervises payroll and benefits accounting operations, ensuring the accurate, timely, and confidential processing of payroll, benefits-related transactions, reconciliations, tax reporting, and associated financial records. The role also provides leadership in implementing payroll best practices, internal controls, and process improvements to support operational efficiency and regulatory compliance.

Essential Role Responsibilities
- · Ensures proper accounting of all transactions relating to payroll and benefits accounting.
· Coordinates, analyzes and verifies payroll and benefits information to ensure accuracy.
· Responsible for the coordination, calculation and payment of health and dental premiums to the county government, and all other monthly benefits premium payments.
· Reviews, verifies and reconciles all related payroll G/L Accounts.
· Prepare internal reports related to position monitoring and control.
· Oversees and reviews the monthly reconciliation of actual to budgeted wages for budgeted staff in all funds.
· Assist with the budget development process for various cost centers and funds during budget development.
· Assist with budget development for employee benefits.
· Performs analysis of payroll data and budget development materials related to wages and positions.
· Assists cost center administrators with payroll and benefit cost related issues.
· Prepare financial reports, surveys, state and federal reports related to payroll and benefits.
· Manages and supervises payroll personnel; assigns and reviews work of subordinate supervisor and related personnel.
· Recommends, implements, and coordinates day-to-day policies and procedures for the payroll/benefits area.
· Ensures personal use of college issued cell phones is paid for by the employee.
· Ensures compliance with federal and financial aid guidelines related to grant employees.
· Responsible for Cobra/retiree health insurance reconciliation and related journal entries.
· Prepares quarterly federal tax returns (941), files unemployment reports and reconciles, prepares and distributes W-2's.
· Prepares written (or gives oral) communications necessary to inform college community of actions, updates or revisions concerning payroll and benefits processing.
· Ensures security and confidentiality of all payrolls, benefits, and position related documents.
· Prepares all accruals, audit work papers, and financial analysis needed for year-end close out.
· Reviews and authorizes actions related to the processing of area materials and deviations.
· Develops, monitors, and controls accounting cycle of payroll/benefits department. Ensures accurate processing of materials and adherence to deadlines. Analyzes and proposes changes to area's organization and structure to maximize efficiencies and effectiveness.
· Prepares, implements and coordinates updates of payroll module to ensure accuracy and efficiencies of processing payroll.
· Prepares the monthly bank reconciliation for the college operating account.
· Manages the flexible spending plan.
· Performs other duties as assigned.

Minimum Education Required
- Bachelor's degree

Experience Required
- Minimum of 5 years' experience leading accounting or payroll departments preferred

At least 3 years of supervisory or manager experience preferrred

Extensive knowledge of accounting procedures and principles as they…