Accounts Payable Specialist

Nichols Contracting, Inc. (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Royal Palm Beach and Orlando, FL with a team of 170 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs, and renovations.

NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

We are seeking a detail-oriented and organized Accounting Clerk to join our construction company’s accounting team. The ideal candidate will be responsible for managing vendor invoices, updating COIs, new vendor set‑ups, and ensuring accurate financial records. This role requires a strong understanding of construction-related expenses, job costing, and compliance with industry regulations. Duties to include but not limited to:

• Accurately review, verify, and process vendor invoices, credit card transactions, and expense reports.
• Match invoices to purchase orders and delivery receipts, ensuring accuracy and approval.
• Reconcile vendor statements and resolve any discrepancies.
• Ensure compliance with company policies, contract terms, and regulatory requirements.
• Maintain accurate records of W-9s
• Maintain and update COI’s for vendors
• Maintain and file various business licenses
• Set-up new vendors in Sage 300
• Assist in month-end and year-end closing procedures by reconciling accounts payable transactions.
• Communicate with vendors and subcontractors to resolve billing issues and discrepancies.
• Work closely with project managers, project accountants and procurement teams to ensure proper job costing.
• Manage the 1099 filings
• Generate accounts payable reports, aging reports, and financial summaries as needed.
• Identify opportunities for process improvements and help implement best practices in accounts payable functions.
• Other duties as assigned.

• Associate’s degree in Accounting, Finance, or a related field preferred.
• 5+ years of accounts payable experience, preferably in the construction industry. Proficiency in accounting software (e.g., Sage, Foundation, CMiC, Accumatica, Viewpoint, or similar).
• Strong understanding of job costing and construction-related payables.
• Excellent attention to detail, problem-solving skills, and organizational abilities.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Streamlining processes, optimizing efficiency, and minimizing waste to improve speed and consistency are vital.
• Maintaining the highest quality standards, actively seeking new ideas, and implementing innovative solutions to stay competitive are crucial.
• Streamlining processes, optimizing efficiency, and minimizing waste to improve speed and consistency are vital.
• Strong communication and interpersonal skills.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to independently ascend and descend stairs.
• Ability to independently reach, twist and bend.
• Ability to independently remain stationery for extended periods of time.
• Utilize phone and computer

Benefits: 401k, Health Insurance (medical, dental and vision), PTO, Employer Paid Life Insurance, Tuition Reimbursement, Paid Holidays and much more

Salary:
Competiti…