Office Assistant

Overview

Provides general cleaning, stocking, clerical, and administrative assistance to daily office operation of CDP headquarters.

• Front Desk - Primary backup support to Receptionist on front desk responsibilities, including answering phone calls, greeting visitors, UPS/Fed Ex local courier shipments, deliveries and corporate passes.
• Office Environment – Develop accuracy and processes for all kitchen supply orders.
• Stock all conference rooms, kitchens, and cafe areas with supplies; maintaining cleanliness and appearance of same.
• Keep refrigerators and freezers clean by regularly maintaining them.
• Office Supplies – Place and process orders for all copier paper. Keep track of inventory and office supplies, including copier paper and production room supplies.
• Assist routinely with stocking productions rooms.
• Create, print, and replace the updated phone list in conference rooms and the front desk.
• Assist the Associate Office Manager with escorting True Shred for monthly pickup.
• Distributing office supplies and front desk supplies as needed as requested.
• Billing/Invoices – Analyze, review, code, and process invoices for payment for office supplies as needed.
• Provide back up support to the Associate Office Manager on all other invoices in Voyager.
• Record Retention – Assist administrative staff with their record retention needs.
• Provide backup support to the Associate Office Manager on all Iron Mountain/record retention needs.
• Clerical Assistance – Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
• Maximo (work order system) – Provide backup support to the Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
• U.S. Mail – Sort incoming mail daily and take outgoing mail to the pickup area in the lobby each morning.

• Perform other job-related duties as assigned.

• Education - High School Diploma or equivalent.
• Professional Experience - Minimum of two years general clerical/administrative experience.
• Computer Skills -
• PC proficiency to include (but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company-specific software.
• Ability to adapt to new or changing software programs.
• Mobility - N/A
• Other Requirements - Developed communication skills.