Executive Assistant

Job Description

We have an exciting opportunity for an Executive Assistant at UL Research Institutes, based in our Columbia, MD office.

The Executive Assistant delivers high-level administrative support to the executive leadership of the UL Fire Safety Research Institute's executive leadership team. Working with minimal supervision, this role oversees complex calendar and travel management, coordinates meetings and events, develops detailed travel itineraries, and prepares sophisticated correspondence and briefing materials. The Executive Assistant also contributes to the development and administration of budgets, records, data, and other documents essential to operational and personnel-related processes.

As a trusted administrative partner to executive leadership, this individual consistently demonstrates exceptional tact, integrity, and discretion.

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking tough questions because we believe a safer world begins with knowledge.

UL's Fire Safety Research Institute (FSRI) advances fire safety knowledge to address the world's unresolved fire safety risks and emerging dangers. As part of UL Research Institutes, we are committed to sharing our fire safety insights with everyone to advance UL's public safety mission of providing safe living and working environments for people everywhere. Through advanced fire science, rigorous research, extensive outreach, and education in collaboration with our international network of partners, we share with stakeholders the information, tools, and resources that enable them to make better, more fire‑safe decisions that ultimately save lives and property.

• Represent the FSRI mission with professionalism while upholding absolute discretion and confidentiality.
• Support high‑level, sensitive projects by preparing documentation, presentations, and related materials.
• Prepare, organize, and maintain office records, statistics, and reports related to operations and personnel.
• Manage complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries.
• Serve as an administrative liaison across internal and external stakeholders on organizational matters.
• Draft and prepare complex correspondence, memoranda, presentations, and briefing materials for leadership.
• Collect, synthesize, and distribute meeting notes and follow‑up actions to relevant stakeholders.
• Develop supporting materials such as charts, graphs, and data summaries for executive projects.
• Assist with budget processes, including expense tracking, expense reports, and documentation management.
• Perform other duties as directed.

We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today's global challenges require.
• Interesting work: Every day is different for us here. We see what's on the horizon and use our expertise to build the foundations of a safer future. You'll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.
• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.
• Values: Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to…