Administrative Secretary II

Position Information

• Position Type: Secretarial/Clerical/ Administrative Secretary II
• Date Posted: 7/7/2026
• Location: Food and Nutrition Services

Employment Period: 12 months

Employment Status:
Full-time

Pay Grade: H-10

Salary Range: $17.18 - $28.05

Start date:

As soon as possible

• Provides administrative and clerical support to the Director of Food and Nutrition Services, Cafeteria Managers, Office Staff, Accountant, Coordinators, and Supervisors.
• Maintains department files, records, and confidential information in accordance with division procedures.
• Answers and directs telephone calls, greets visitors, responds to routine inquiries, and routes requests to the appropriate staff member.
• Schedules meetings, maintains calendars, and assists with meeting logistics and preparation of meeting materials.
• Receives, distributes, and tracks incoming mail, correspondence, and departmental documents.
• Enters and maintains accurate data in district and vendor software systems and departmental databases, including processing department orders and updating records as needed.
• Assists with preparing routine reports, spreadsheets, statistical information, and other departmental documents.
• Performs basic financial and accounting support functions, including maintaining records, organizing invoices, assisting with travel reimbursement documentation, and supporting routine reconciliation activities under the direction of the Accountant.
• Processes cafeteria work orders and communicates maintenance requests with the Hampton City Schools Operations and Maintenance Department.
• Orders and maintains office supplies and department materials.
• Assists with preparing materials for meetings, training sessions, and professional development activities.
• Distributes departmental communications and informational materials.
• Maintains professionalism and confidentiality when handling employee, student, and department information.
• Performs other related duties as assigned.

• Requires a high school diploma or GED.
• At least three years of work experience in an office environment involving public contact (for external candidates only).
• Experience working at a school is desirable.
• Thorough knowledge of standard office procedures, practices and equipment.
• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.
• Good communication and human relation skills.
• Requires excellent typing skills and proficiency in Microsoft Office software (Word/Excel), preferably in a Macintosh environment.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Physical dexterity to perform assigned duties.

• Resume (required to be uploaded)
• Reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669;

Appropriate accommodations for individuals with disabilities are available upon request.