Administrative Assistant

We have an exciting opportunity for an Administrative Assistant at UL Research Institutes, based in our Columbia, Maryland office.

We have an exciting opportunity for an Administrative Assistant at UL Research Institutes, based in our Columbia, Maryland office. The Administrative Assistant provides administrative and financial support to ensure efficient operation of FSRI’s finance and research support activities. The Administrative Assistant handles a variety of tasks, including processing expenses, purchasing activities, organizing financial records, assisting with invoice and supplier tasks, and preparing budget-related documentation.

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Fire Safety teams who conduct the research required to produce that knowledge and put into practice.

UL’s Fire Safety Research Institute (FSRI) advances fire safety knowledge to address the world’s unresolved fire safety risks and emerging dangers. As part of UL Research Institutes, we are committed to sharing our fire safety insights with everyone to advance UL’s public safety mission of providing safe living and working environments for people everywhere. Through advanced fire science, rigorous research, extensive outreach, and education in collaboration with our international network of partners, we share with stakeholders the information, tools, and resources that enable them to make better, more fire-safe decisions that ultimately save lives and property.

To learn more, visit FSRI.org.

• Provide a wide range of administrative and financial support for FSRI research, communication, education and leadership teams.
• Process and reconcile expense reports and reimbursements and purchasing activities including purchase orders and capital requests.
• Assist in preparing financial documents, summaries, reports, and presentations.
• Organize and maintain financial files—including invoices, purchase orders, contracts, and budget documents—and liaise with the legal team to ensure contract terms are acceptable.
• Monitor expenditures against approved budgets and prepare regular variance reports for leadership.
• Assist with project cost estimates, financial summaries, and contract renewal documentation as directed.
• Maintain accurate and complete financial files and documentation.
• Support budgeting process by preparing data, charts, graphs, and supporting materials.
• Perform other duties as directed.

• People:
  Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require.
• Interesting work:
  Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.
• Grow and achieve:
  We learn, work, and grow together through targeted development, reward, and recognition programs.
• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.
• Total Rewards:
  All employees at UL Research Institutes are eligible for bonus compensation. We…