RFT Administrative Assistant Marina

Job Duties

Incumbent may perform any/all of the following duties as assigned:
Serves as point of contact for facilitating the distribution of unit allocation funds for site commands, including establishing, calculating and maintaining a quarterly account of all fund deposits and withdrawals for each command. Ensures receipts balance to the amount of each disbursement and that any remaining unused funds are returned to the MWR for deposit into the bank account. Assist with cash counts and local audits.

Serves as the alternate central cashier performing the full range of cashier's duties, taking the deposits to the bank, and performance of other duties as needed. Reviews a variety of accounting documents, (i.e. inventories, daily activity reports (DAR), invoices/receiving documents, mess requisitions, etc.) for accuracy and completeness. Ensures all relevant information, such as proper authorization/required signatures, and correct account information is recorded on all source documents before forwarding to the regional accounting office for action.

Ensure receipt of activity BPA logs and forward to regional accounting office. Assist with providing account information to the MWR director, activity supervisors, managers, and other administrative personnel. Review documents for correct account information, accuracy, and completeness. Assist with data entry into various financial comparison spreadsheets at the assigned site. Assist with budget formulation and data entry into SAP. Responsible for numbering various documents and maintaining the in-house control logs for each.

The documents may include but are not limited to bills, passes, contracts, and promotional items. These are still numbered locally. Maintain in-house control log and copies of invoices, packing slips, and memos for entertainment tickets received and returned to vendors. Issue tickets to activities and obtain the signature of the recipient. Prepare and mail the appropriate mailing receptacle for tickets returned to a vendor.

Maintain in-house overage and shortage control log of DAR discrepancy notices. The log is to include the date the notice was issued and the date the activity manager and employee's response was received. Maintain vehicle maintenance in-house control log to include the monthly mileage and purchase of maintenance items for each vehicle. Forward a copy of the log monthly to the resource and assets department.

Maintain fuel usage in-house control log for gasoline purchases for each vehicle. Forward a copy of the log upon request and at the end of the fiscal year to the resource and assets department. Maintain civilian membership pass in-house control log using the customer sign-up sheet for daily memberships sold. Forward a copy of the log to the resource and assets department.

Performs other related duties as assigned.