Senior Executive Project Manager

Strategic Outcomes of this Position

The senior pastor will maximize his impact and influence through Bridgeway Community Church and globally by having all operational and administrative details proactively managed by his Senior Executive Project Manager.

The duties, responsibilities, and position requirements must be executed with the highest degree of discretion and confidentiality.

• Manage Dr. Anderson’s calendar as his primary scheduler for all meetings while guarding requested block‑out times
• Maintain ample downtime between calendar commitments and schedule meal breaks
• Ensure travel arrangements are made and communicated to the Sr. Pastor in advance and on the day of/before the commitment
• Prepare agenda, talking points, research, and information from previous meetings and send them to Sr. Pastor in advance of the meeting for review the day of/before the meeting
• Identify for each event the role the Sr. Pastor will have (speaking, hosting, attending)
• Provide context for meetings as appropriate; determine if there will be opportunities for key connections with other attendees (Public/political/entertainment/ influencers, etc);
  Determine if press will be present at the event/activity
• In collaboration with the Director of Public Relations, develop presentations, handouts, and digital and print material for meetings
• Debrief all meetings and identify follow-up action steps and commitments for the Sr. Pastor
• Conduct daily briefings in the morning and each afternoon to prepare for the current day, time-sensitive items, and the remainder of the weekly schedule and commitments
• Research relevant history, pertinent political points, key people, and relevant biblical scripture applicable to each engagement; provide a summary at least 48 hours in advance of the event
• Provide hospitality support for activities and events hosted by Dr. Anderson, ensuring a welcoming and well-coordinated experience for all guests
• Prepare, reconcile, and submit expense reports on time
• Other additional and/or alternative duties as assigned from time to time

• Coordinate food as appropriate/requested
• Inform Dr. Anderson of any members who will be present, absent, late, or will leave early
• Procure all supplies needed for the meetings (Chart paper, books, coffee supplies)
• When requested, type minutes and store in an accessible online drive (excluding Elder meetings)
• Identify and communicate follow-up action steps for Dr. Anderson and all meeting participants (excluding Elder meetings)

• Ensure Dr. Anderson knows the location of the meeting and/or if it will have a virtual component
• Ensure Dr. Anderson knows the expectations for dress at the meeting
• Provide any information, details, research or preparation needed for the meeting

• Provide support for live daily radio show as needed, including coordination, preparation, research and real-time execution support

• Review guests who will be attending each Friday prior to Sunday
• Coordinate with the Director of Public Relations to ensure guests will be greeted, credentialed, and seated as appropriate
• Ensure the caterer knows how many guests to prepare for and any dietary preferences/restrictions
• Confirm that the hosting location (Exec. Conf. Rm or Sr. Pastor’s Office) is cleaned and prepared for guests

• Assist with research for the sermon series
• As sermon notes are distributed, be attentive to materials that Dr. Anderson has developed that might support the message/sermon series
• Ensure Sr. Pastor is aware of announcements associated with the message/service
• Communicate with…