178831: Procurement Admin

Wanted to share the range: $55K-65K plus 7.5% discretionary bonus. ONSITE IN COLUMBIA.

Help ensure all team members follow established standard operating procedures and document control requirements.

• Monitor documentation compliance and identify gaps or missing information.
• RFQ & Purchasing Support
• Prepare and distribute RFQ (Request for Quotation) templates to suppliers.
• Support the collection and organization of supplier quotations and responses.
• Prepare purchase requisition and purchase order request documentation for buyers.
• Assist procurement personnel in maintaining accurate purchasing records.
• Support continuous improvement of procurement administration processes.
• Bills of Lading
• Packing Lists
• Shipping Documentation
• Delivery Records
• Validate documentation against purchase orders and project requirements.
• Ensure documentation accuracy to support timely receipt of goods and invoice processing.
• Work closely with Procurement, Operations, Finance, and Logistics teams to resolve documentation discrepancies.
• Help facilitate the efficient receipt of drop-shipped materials into company systems.

• Provide general administrative support to the Procurement organization.
• Assist with reporting, document preparation, and information gathering.
• Support special projects and operational initiatives as required.
• Contribute to process development and continuous improvement activities within the department.

• High school diploma or equivalent.
• 1-3 years of experience in an administrative, procurement, supply chain, purchasing, logistics, or office support role.
• Strong organizational and document management skills.
• Exceptional attention to detail and accuracy.
• Strong communication skills, both written and verbal.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.

• Associate's or Bachelor's degree in Business, Supply Chain, Procurement, or a related field.
• Experience working with purchase orders, supplier documentation, or logistics paperwork.
• Familiarity with ERP or purchasing systems.
• Experience supporting procurement, operations, manufacturing, or supply chain teams.

• Exceptionally detail-oriented.
• Organized and process-driven.
• Reliable and accountable.
• Comfortable working with large volumes of documentation.
• Proactive in identifying errors and discrepancies.
• Capable of managing multiple tasks simultaneously.
• Eager to learn and develop within a procurement environment.
• Team-oriented and willing to support a variety of administrative and operational activities.

Potential future career paths include:
Buyer, Procurement Specialist, Sourcing Specialist, Supply Chain Coordinator, Procurement Operations Analyst.

This role provides an excellent foundation for a long-term career within Procurement and Supply Chain. Over time, the successful candidate will have opportunities to gain exposure to purchasing activities, supplier management processes, procurement systems, and broader operational functions.