Administrative Assistant

Description

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to various departments. The ideal candidate is professional, proactive, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments

Answer and direct incoming phone calls and emails

Prepare reports, spreadsheets, presentations, and other documents

Maintain electronic and physical filing systems

Coordinate office supplies, equipment, and general administrative needs

Assist with data entry, recordkeeping, and document management

Support onboarding, travel arrangements, and event coordination as needed

Serve as a point of contact for internal employees and external customers

Handle confidential information with professionalism and discretion

Perform other administrative duties as assigned

Qualifications

High school diploma required; associate's or bachelor's degree preferred

1+ year of administrative, office support, customer service, or related experience

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)

Excellent communication and interpersonal skills

Strong organizational skills with attention to detail

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Professional demeanor and customer-focused mindset

Preferred Skills

Experience with ERP, CRM, or other business systems

Strong problem-solving abilities

Ability to work independently while supporting a team environment

Job Type & Location

This is a Contract to Hire position based out of Columbia, MO.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbia,MO.

Final date to receive applications

This position is anticipated to close on Jul 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.