Administrative Assistant I (Hybrid) - Anesthesiology

## Administrative Assistant I (Hybrid) - Anesthesiology Apply remote type:
Hybrid locations:
Washington University Medical Campus time type:
Full time posted on:
Posted Todayjob requisition :
JR96457#
** Location
* * SAINT LOUIS, MO 63110#
** Scheduled Hours
** 40#
** Position Summary
** The Administrative Assistant provides comprehensive administrative support to the Critical Care Advanced Practice Provider (APP) Program and APP Leadership Team within the Department of Anesthesiology. This position serves as a primary resource for APPs by coordinating administrative processes, maintaining records, supporting recruitment and onboarding, assisting with scheduling and credentialing activities, and ensuring efficient day-to-day operations of the APP program.
This is a hybrid role 1-2 days a week onsite al candidate needs to be able to work on a team and independently. High level of accuracy and urgency required at times.#
** Job Description
**** Primary

Duties & Responsibilities:

*** Answer emails, respond to routine inquiries, and direct requests to the appropriate individual.
* Draft, proofread, format, and distribute correspondence, reports, meeting materials, and other documents.
* Maintain electronic and paper filing systems in accordance with departmental policies.
* Receive, and distribute deliveries.
* Schedule meetings, appointments, conference rooms, and virtual meetings for APP leadership.
* Coordinate travel arrangements and prepare travel reimbursements in accordance with University policies.
* Maintain departmental calendars and assist with scheduling recurring meetings.  
** APP Operations Support:*
* * Provide administrative support for the daily operations of the Critical Care APP Program.
* Maintain APP contact lists, distribution lists, schedules, and departmental databases.
* Assist with preparation and distribution of APP communications, announcements, and newsletters.
* Coordinate meeting agendas, minutes, and follow-up items for APP leadership meetings.
* Assist with maintenance of APP policies, procedures, and orientation materials.  
** Recruitment and Onboarding:*
* * Coordinate interview schedules for APP candidates.
* Communicate with applicants throughout the recruitment process.
* Coordinate orientation schedules with APP Leadership and Division Business partners
* Track completion of onboarding requirements and required documentation.  
** Credentialing and Compliance:*
* * Assist with collection and organization of credentialing and privileging documents.
* Coordinate completion of annual compliance requirements.
* Maintain credentialing files and assist with Medical Staff Office requests.  
** Scheduling Support:*
* * Assist with maintaining clinical schedules and distribution of schedule updates.
* Track schedule changes, PTO requests, and coverage changes.
* Prepare reports related to staffing and scheduling as requested.  
** Human Resources Support:*
* * Liaison to Division’s Business and HR partners to help maintain personnel and payroll information into applicable HR and scheduling systems.
* Assist with employee onboarding and separation paperwork.
* Maintain confidential personnel records.  
** Data Management and Reporting:*
* * Maintain departmental databases, spreadsheets, and tracking logs.
* Compile reports related to staffing, education, credentialing, and operational metrics.
* Assist leadership with special projects.  
** General Office Support:*
* * Maintain office equipment and coordinate service requests.
* Monitor office supply inventory.
* Maintain departmental directories and contact information.
* Update departmental webpages and electronic resources as assigned.
* Coordinate food and beverage orders for meetings, interviews and departmental events, including setup, delivery coordination, and expense reconciliation.  
*
* Working Conditions:

** Job Location/Working Conditions
* Normal office environment.
* Ability to travel to various on- and off-campus locations.  Physical Effort:
* Typically working at desk or table.
* Repetitive wrist, hand or finger movement.
* Occasional lifting (25 lbs. or less).  Equipment:
* Office equipment.

The above statements are intended to describe the general nature…