Advancement Coordinator, Volunteer Leadership - University Advancement

Location SAINT LOUIS, MO 63105 Scheduled Hours 37.5

The Advancement Coordinator, Volunteer Leadership reports to the the Director, Volunteer Leadership and assists the Office of Volunteer Leadership with project management and administrative tasks in support and coordination of high level board service (e.g. Board of Trustees, National Councils, Parents Council, Regional Cabinets, and the Alumni Board of Governors) at Washington University. The coordinator will maintain consistent standards to foster optimal volunteer experiences and best practices.

This position requires managing a large volume of detailed information, as well as collaborating with stakeholders across University Advancement and WashU. Candidate must be highly motivated, possess strong organizational and time management skills, think critically and display an acute attention to detail.

• Support the Office of Volunteer Leadership's drive to create an optimal volunteer experience, through activities that include maintaining volunteer biographical profiles in our system of record (ARCH); updating internal and external volunteer websites and affiliated links; and standardizing and maintaining volunteer onboarding materials, agreements, and code of conduct.
• Coordinate and manage overall scheduling, travel logistics, and expense reimbursements for the AVC and Director.
• Coordinate and schedule twice yearly meetings with all UA stakeholders working with volunteer groups.
• Maintain standards of review for alumni awards for WashU Schools, the Alumni Board of Governors, and others.
• Maintain standards for review of candidates for National Councils (12 schools and programs), Parents Council, Regional Cabinets, and Alumni Board of Governors.
• Perform other duties as assigned.

Job Location/Working Conditions Normal office environment

Physical Effort Typically sitting at a desk or table

Repetitive wrist, hand or finger movement

Ability to move to on and off-campus locations

Equipment Office equipment

• Education:
  
  High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses:
  No specific certification/professional license is required for this position.
• Work Experience:
  
  Relevant Experience (3 Years)
• Skills:
  
  Not Applicable
• Driver's License: A driver's license is not required for this position.

Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department. Warm, collegial presence demonstrating kindness, compassion, and a positive approach to working with others. Ability to understand and work effectively in a large, complex organization with its established processes. Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.

Familiarity CRM systems and ability to learn other appropriate technology.

No additional education unless stated elsewhere in the job posting.

No additional certification/professional licenses unless stated elsewhere in the job posting.

No additional work experience unless stated elsewhere in the job posting.

• Active Listening
• Adaptability
• Budgeting
• Collaboration
• Communication
• Cost Forecasting
• Deadline Management
• Detail-Oriented
• Digital Communications
• Email Marketing
• Event Budgets
• Event Communications
• Event Management
• Event Planning
• Fundraising Event Planning
• Graphic Design
• Interpersonal Communication
• Interpersonal Relationships
• Learning Quickly
• Microsoft Office
• Multitasking
• Professional Etiquette
• Project Management
• Salesforce (Software)
• Workload Prioritization

Grade G08-H Salary Range $21.17 - $32.85 / Hourly; the targeted hiring range for this position is $21.17 - $24.50 per hour.

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and…