Administrative Assistant

Administrative Assistant

Emery Sapp & Sons (ESS) is seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our Health & Safety Department. This role serves as a key administrative resource, responsible for maintaining records, supporting compliance initiatives, coordinating training documentation, and assisting the Health & Safety team with a variety of administrative and operational functions. The ideal candidate is highly organized, able to manage confidential information with discretion, and committed to support ESS's safety-always culture.

Essential Duties & Responsibilities:

• Provide administrative support to the Health & Safety Department, including document management, data entry, report preparation, and recordkeeping.
• Administer Personal Protective Equipment program
• Develop a working knowledge of ESS Health & Safety standards, programs, policies, and procedures through departmental training and ongoing education.
• Assist Health & Safety leadership and staff with surveys, evaluations, audits, inspections, and other departmental activities.
• Gather, organize, and maintain data used to monitor Health & Safety metrics, compliance requirements, and departmental goals.
• Coordinate training records, certifications, and documentation to ensure accurate and current employee files.
• Adhere to and actively support ESS Health & Safety policies and practices.
• Prepare reports, spreadsheets, presentations, and correspondence as needed.
• Monitor departmental inboxes and respond to inquiries in a professional and timely manner.
• Maintain both electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Order and maintain office supplies and departmental materials.
• Other duties as assigned

Qualifications:

• High school diploma or equivalent required.
• Minimum 5 years of administrative, office support, or related experience
• Ability to communicate effectively, confidentially and professionally with management, coworkers, clients, vendors, contractors, and visitors.
• Ability to attend to detail and work in a time-conscious and time-effective manner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities