Assistant Manager I

Richland County Bond Court Division Supervisor

The purpose of the class is to assist in supervising the daily activities of the Richland County Bond Court Division and in ensuring compliance with all policies, procedures, laws and regulations, and standards of accuracy and professional customer service; to supervise the accurate and timely processing of cases and case records, and to perform related administrative, clerical and supervisory work as required.

The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.

Supervises nine full-time employees and various rotating district clerks.

Assists in supervising and participates in the daily clerical and administrative activities of the Richland County Bond Court Division.

Assists in ensuring division compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures.

Assists in supervising subordinate staff; supervisory duties include instructing, assigning and reviewing work, maintaining standards, coordinating activities, allocating personnel, acting on employee problems, and recommending employee discipline. Reviews the work of subordinates for completeness and accuracy; evaluates performance and makes recommendations for improvement; offers training, advice and assistance as needed.

Consults regularly with supervisor to review division operations and activities, review and resolve problems, and provide or receive recommendations.

Supervises the orderly processing of cases; investigates problems that affect work flow and recommends corrective measures.

Receives and responds to inquiries and requests for assistance from attorneys, County employees, public officials and the general public; provides information and assistance regarding division activities, services and procedures.

Receives charging documents; ensures completeness and accuracy.

Transfers warrants; creates tickets and warrants.

Prepares court docket.

Assists in courtroom as needed.

On call 24/7.

Updates computer records with bond results; prepares bond forms, commitments, discharges, transmittals and expungement orders.

Explains bonds to defendants, bondsmen, family members, attorneys and news media as necessary.

Collects and processes bonds and fines; assists in computing daily balances and preparing deposits; assists with monthly audit procedures.

Assists in coordinating courtroom security with Detention Center personnel.

Drafts, types, enters, revises, processes, copies, files, transmits and/or distributes a variety of forms, records, reports, notices, legal documents, lists, logs and correspondence.

Compiles data for and prepares a variety of administrative, statistical and financial records and reports as required by the department, County and/or other agencies.

Notarizes documents as needed.

Performs other clerical duties as required, including but not limited to copying and filing documents, sending and receiving faxes, processing mail, ordering office supplies, assembling materials, etc.

Answers the telephone; provides accurate information and assistance to callers and/or forwards calls to appropriate personnel; takes messages as necessary; greets and assists office visitors.

Ensures all staff provide professional and courteous customer service at all times.

Performs duties of supervisor, subordinates and co-workers in other divisions as necessary to ensure office productivity and uninterrupted court operations.

Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills.

Data Involvement:
Requires coordinating or determining time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.

People Involvement:
Requires supervising or leading others by determining work procedures, assigning duties, maintaining…