Regional Admin: Region 24 & Region

CVS Health Region Administrative Assistant

We're building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

The Region Administrative Assistant is responsible for providing administrative support to two Region Directors. The position requires continual attention to detail, understanding priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands for two regions. This work also requires flexibility and coordination with other team members to accomplish overall team goals.

Responsibilities:
Provide administrative support, as well as general office administrative support to include:

• Assist with the daily schedules of the Region Directors; keeping appointments and meetings on time or changing schedules when necessary and ensuring they are prepared in advance of each meeting.
• Use Microsoft Word and PowerPoint to develop and revise documents, apply templates to existing documents, and format materials to align them with branding standards.
• Use Microsoft Excel to create and update simple spreadsheets, charts, and graphs
• Use Microsoft Visio to create and update organization charts
• Compose routine letters, emails and memoranda ensuring accuracy and professionalism
• Prepare and process expense reports
• Prepare and populate various reports monthly with the ability to identify trends in the data and distribute to partners. Establish and/or maintain filing system. Develop and/or maintain databases/spreadsheets.
• Manage external/internal contacts for teams proactively, understanding who they are and keep track of periodic communication
• Assist in gathering documentation in response to inquiries
• Enhance organization and department effectiveness and efficiencies through means of identifying and owning steps to improve processes.
• Participate collaboratively in cross-functional teams and projects to develop, implement, and maintain organizational processes, tools, and documentation, as assigned
• Plan and coordinate on-site and off-site meetings including assistance with preparing agendas and meeting materials, including assembling research/background information, developing content, and distributing information to members of the meeting in advance
• Make room, facility and meal/catering arrangements, coordinate activities and vendors during the meeting, and ensure all logistical aspects of the meeting run smoothly
• Arrange travel for Region Directors as needed

Other duties to include:

• Provide back-up to other administrative staff as necessary
• Travel to support in-person region meetings as need
• Other projects and duties as assigned

Required Qualifications:

• Strong working knowledge of PowerPoint, Word, Excel, and Outlook; an openness to using new technologies; prefer experience with SharePoint, Concur, Egencia and HRIS
• Prior knowledge of principles and practices of human resources preferred
• Ability to interface well with internal and external business associates in a highly professional manner and to maintain the highest level of confidentiality in both internal and external relationships
• Excellent interpersonal skills and ability to collaborate effectively with other team members and administrative staff
• Excellent writing and proofreading skills
• Ability to both prioritize tasks and handle multiple tasks simultaneously
• Sound judgment and decision-making skills
• Interest in and ability to continuously improve processes
• Ability to handle sensitive and confidential information with integrity

Preferred Qualifications:

• 5 years in an Administrative Assistant role supporting a team of people

Education:

• High School degree or equivalent required;
  Associate's or Bachelor's degree preferred

Business Overview:

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