Circuit Court Deputy Clerk II

• Location ONE COURTHOUSE SQUARE, SUITE 303,Columbia, TN, ,United States
• Base Pay $19.71 / Hour
• Job Category Circuit Court
• Employee Type Non-Exempt
• Required Degree High school

• Phone
• Email (Use the "Apply for this Job" box below).

This is responsible administrative and legal work assisting in the operations of four county courts (Criminal, Civil, Juvenile and General Sessions) for Maury County. Activities associated with the job include accepting papers for filing with the court, issuing a variety of legal documents, accepting payments for fines, citations, and court costs, assisting with the preparation of court dockets and maintaining records of court proceedings.

Additional activities include assisting with completing petitions for Orders of Protection, filing orders for Restricted Drivers licenses, entering child support orders, entering data into the computer, and assisting the judge with court cases when necessary. Incumbents have extensive contact with the public, attorneys, judges and law enforcement agencies and are subject to work overtime depending upon workload demands. Occasionally they may be asked to concentrate on specific areas of court operations;

however, they should be capable of performing all of the duties associated with the job. Job responsibilities require considerable knowledge of sessions and circuit court operations, strong organizational, interpersonal and decision making skills, dedicated attention to detail and the ability to respond to varying workload demands in an efficient and effective manner. Job performance is evaluated by the Office Manager and/or Circuit Court Clerk through review of the level of support provided for court operations, knowledge of legal proceedings and processes associated with Circuit, Civil, Juvenile and Sessions court operations, organizational, interpersonal and decision making skills, accuracy and thoroughness of completed work and the ability to prioritize and perform assigned duties in an efficient, thorough and timely manner.

• Prints out the Court docket and arranges each warrant in accordance with the docket by case number and page number.
• Preserves trial cases by pulling each file according to the trial docket and ensures that all paperwork associated with each case is in the file.
• Enters state summons into the computer for daily court preparation in Criminal, Civil, Juvenile and General Sessions Courts.
• Scans all necessary documents including but not limited to warrants, summons, pleadings into the document management system.
• Prepares and mails notices to each party involved in Circuit Court cases set for trial by each Circuit Court judge.
• Prepares Civil warrants, Detainer warrants and Possessory Hearing warrants by compiling necessary information requested by each form, entering warrant information into the computer for compilation of dockets.
• Assists the public by answering questions and providing information pertaining to Criminal, Civil, Juvenile and General Sessions court operations in a courteous manner.
• Answers the phone and provides information or refers the call to the appropriate office.
• Processes in-coming mail and distributes as necessary.
• Documents when warrants have been returned served or unserved, enters the information into the computer, scans documents into document management and notifies that appropriate parties.
• Prepares Garnishments/Levies forms for individuals, calculates judgment balances, adds interest if required, court costs and filing fees and enters the information for each court case.
• Collects and receipts fines, citations, court costs and restitution payments.
• Files civil lawsuits, issues summons and enters required documentation into the computer.
• Enters court orders into minutes, indexes and enters into the computer.
• Enters new cases in the computer system and updates information as needed.
• Assists with issuance of passports applications as a Passport Agent for the U.S. Dept. of State afterreceipt of the proper documents and fees and keeps up with Agent certification each year.
• Assists with preparing Judicial Hospitalizations for individuals committed to institutions.
• Calculates and enters…