Accounting Associate

JOB DUTIES, MINIMUM QUALIFICATIONS SUMMARY

The Accounting Associate is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures, while also verifying reconciliation of accounts. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, that utilities are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits, as well as ensuring that all accounts are accurate and balanced daily.

• Associate degree in general required.
• Bachelor’s Degree in accounting (or similar) preferred.

• Preferably 2 years’ experience in accounting or similar role.

• Proficiency in Microsoft Office, Data entry & Database management systems.
• Computer skills including ability to operate computerized accounting, spreadsheet and word-processing programs, and e-mail at a highly proficient level.

• Track, receive and verify invoices packets on weekly basis.
• Pull all electronic invoice from shared box as well as online platform.
• Coding invoices per standard chart of account in M3.
• Work in Quick Books daily.
• Prepare vendor checks for mailing.
• Maintain a filing system for all paid invoices.
• Maintain listing of accounts payable, make changes in M3 as needed.
• Maintain updated vendor files, W-9 & insurance proof.
• Verify that transactions comply with financial policies and procedures.
• Ensure confidentiality and security of all financial and employee files.
• Obtain missing invoices that are past due to assist monthly closing.
• Sort daily mail/packages and distribute.
• Greet visitors and direct them to appropriate location.
• Download and print bank statements monthly.
• Post payroll according to schedule.
• Post monthly taxes on the due date.
• Post loans on required days.

• Emotionally competent; able to effectively manage disruptive emotions and impulses; remain composed, positive and unflappable under pressure.
• Engage with team members and guests in conversation and recognition.
• Resolve any financial issue immediately.
• Promote the company and its hotels by demonstrating high level of positive attitude and energy to serve team members and guests.
• Ability to anticipate needs of other team members limited to finance.
• Embraces and respects diversity and multicultural environment.

• Aptitude for performing numerical analysis of data and formulating conclusions and/or solutions.
• Ability to use logic to define a problem, collect information, establish facts, interpret information and deal with theoretical variables for unique or unfamiliar situations.
• Excellent communication; orally and written.
• Requires finger dexterity, grasping, writing, standing for long periods, sitting, walking, repetitive motions, hearing, visual acuity, and may on occasion lift and carry up to 40 pounds.
• Able to stand, sit, and walk for more than 4 hours in one session. Long hours required sometime.
• Very effective organizational skills.
• Effective written communications skills.
• Stress management skills.
• Time management skills.

• Be respectful.
• Possess cultural awareness and sensitivity.
• Be flexible.
• Demonstrate sound work ethics.
• Creativity, organizational & administrative.

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be all responsibilities or qualifications of the job.