Deputy Clerk II - G115 Imaging

Responsibilities

• Coordinates and participates in the electronic imaging of all court records; scans or otherwise electronically converts forms, correspondence, and documents.
• Participates and assists in coordinating the management, maintenance, update, and retrieval of electronic court records. Retrieves criminal and real estate documents; processes and enters data as required.
• Troubleshoots specialized imaging computer system.
• Transfers documents to microfilm. Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
• Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
• Maintains all court documents and ensures filing processes are consistent.
• Verifies all Superior Court Documents from previous day; makes corrections where needed.
• Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents. Processes notary public applications.
• Performs other related duties as assigned

• Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
• Knowledge of legal terminology and required record-keeping procedures and deadlines.
• Knowledge of modern office procedures.
• Knowledge of computer imaging hardware and software programs.
• Knowledge of the operations and functions of local and state court systems.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in the use of specialized imaging peripherals including scanners and digital cameras.
• Skill in basic mathematics.
• Skill in dealing with the public. Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects and climbs ladders. Additionally, the following physical abilities are required:

• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing – perceiving sounds at normal speaking levels, receive information.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking – expressing ideas by spoken word.
• Visual Acuity – prepare, analyze data, transcribing, computer terminal, extensive reading.
• Walking – on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or a courtroom.