Event Coordinator, Administrative​/Clerical

Job Summary

Coordinate arrangements for holding meetings and other gatherings on behalf of a campus unit. Includes scheduling and event planning, reserving locations, arranging meeting support services and follow‑up. The position will interact regularly with unit management, staff, event sponsors and vendors, and will advise and counsel sponsors and vendors on event requirements.

• Confer with event sponsors to determine scope and overall objectives associated with an event.
• Determine resources required and prepare event schedule based on client needs and facility availability.
• Make necessary facility reservations.
• Arrange catering requirements, facility set‑up, parking, security, etc.
• Coordinate promotional/publicizing efforts in conjunction with events.
• Prepare and administer event budgets and maintain associated records.
• Conduct follow‑up to determine adequacy of services provided in support of events.
• Perform other duties as assigned.

High school diploma, GED certificate, or vocational school diploma.

Two to three years of job‑related experience.

• Technical diploma, associate’s degree, or two years of college coursework.
• Basic knowledge of AV connectivity / presentation display.
• Advanced experience in Microsoft Office suite.
• Excellent written and verbal skills.
• Experience with Outlook calendar, Web Ex, and Teams virtual meeting platforms.
• Ability to manage and share data/metrics for scheduled events.
• Familiarity with event planning software.

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will require driving.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P‑Card).
• This position will travel.
• This position does not require security clearance.
• This position is located in Atlanta (Smyrna), GA.
• Salary: $42,797 – $58,205 (Grade A6).
• Successful candidate must be able to pass a background check.

Georgia Tech is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, veteran status, citizenship status, and immigration status in its programs, activities, employment, and admissions.