Administrative Assistant -Civil Court Sheriff

Administrative Assistant I

The Administrative Assistant I position is responsible for providing administrative support to the Civil Court Sheriff’s Office, a unit of the Civil and Magistrate Court.

• Assist with the development, submission, and monitoring of the yearly budget.
• Order all supplies and equipment for the Civil Sheriff’s Office following established guidelines.
• Answer phones and assist walk‑up customers to help obtain their paperwork.
• Contact the E‑911 center prior to the Deputy going out to an eviction to ensure the tenant is not wanted and if there’s been any violent history reported at the location.
• Develop and maintain an inventory system ensuring minimum quantities are maintained.
• Assist Civil Sheriff personnel with all travel arrangements and training registrations.
• Prepare daily and monthly reports/summaries for all relevant meetings.
• Utilize spreadsheets to track and maintain daily log sheets.
• Utilize internal financial software to enter requisitions and process orders.
• Maintain Department files.
• Perform other duties as assigned.

The Administrative Assistant I should possess, at a minimum, a high school diploma or equivalent and at least three (3) years of experience in administrative support; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Must pass the BASIC level of the Macon‑Bibb County skillstest.
• Must be able to type 35 wpm.
• Possession of a valid Georgia Motor Vehicle Operator’s License.

• Knowledge of the principles and practices of local government administration.
• Knowledge of budgetary preparation procedures and administration.
• Knowledge and proficiency of personal computers and word processing and database programs, including the Microsoft Office Suite, the Windows NT network, and internet and e‑mail services.
• Ability to write clear and concise reports, memoranda, directives and letters.
• Ability to develop comprehensive plans from general instructions.
• Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
• Ability to meet the public and to discuss problems and complaints tactfully, courteously, and effectively.
• Ability to use discretion and to maintain appropriate confidentiality and security of private or confidential information.
• Ability to maintain effective working relationships with other employees, elected officials, private organizations, and the general public.