Deputy Clerk II G115 Recorder's Court

Job Title

This position is responsible for providing administrative and clerical support to the Recorder Court Clerk's Office and Recorder Court operations.

The duties include but are not limited to:

• Greeting visitors, directing them to the appropriate office or personnel, receiving, processing and distributing department mail.
• Analyzing new laws and programs that may affect the court; developing plans and procedures to carry out these changes.
• Checking and pulling and/or creating records for the criminal, traffic and environmental court dockets; researching criminal records to ensure they provide correct charges for the judges to render sentencing.
• Printing criminal records checks for each defendant on the docket; printing driver's license histories for each defendant with a qualifying charge on the docket.
• Maintaining, monitoring and preparing court calendars and/or jail dockets; coordinating for interpreters for special needs defendants. Issuing subpoenas and/or warrants to individuals and law enforcement personnel.
• Maintaining, monitoring and filing confidential court records. Filing court documents to include: warrants, transcripts, accusations, search warrants, motions and orders, community service, no point letters, media requests, FBI requests, entry of appearances and limited driving permits.
• Screening, editing, recording, entering, updating and transmitting electronically a variety of computerized records. Making necessary court corrections and forwarding corrections to the proper agency; to include The Georgia Department Driving Services, The Georgia Crime Information Center and other law enforcement agencies.
• Performing day-to-day activities that are required to keep the department functioning effectively, including: dealing with the public who miss court dates, pulling and modifying paperwork in the computer for suspended driver's license; enters and files Principle Summons.
• Working on special projects as assigned by the Court Clerk.
• May serve as an administrative support person to court personnel and Judge(s) to include; compiling all accounting information, preparing all correspondence; advises the Judge and performs other administrative duties as requested.
• Answering phones; taking messages, providing information, forwarding calls, responding to inquiries and/or complaints; typing and distributing memos; filing information; attending training classes.
• Maintaining, monitoring and coordinating with:
  Public and/or Probation Services for defendants with Probation, Community Service and/or Weekend Jail Sentences.
• Processing payments from clients for Citations, Release Forms, FTA's (Failure to Appears) and Dispositions. Receiving and receipting court costs for principal summons; performing bookkeeping duties; ensuring that all monies received are accounted for; entering court bonds and fines into the courts accounting system.
• Preparing and ensuring that summons and arrest reports are prepared correctly; forwarding paperwork to appropriate court; issuing justice numbers and case numbers; ensuring accurate distribution to any and/or all 23 different applicable accounts.
• Managing inventory control of parts, equipment and supplies for the unit.
• Acting as back up for other positions in the department.
• Coordinating with the Record room at the Columbus Police Department to acquire corrections on citations that have been received or missing. Processing citations from the Police Department.
• Interpreting, developing, implementing, communicating and monitoring policies, procedures and standards for assigned departments; recommending improvements when necessary.
• Calling court and recording disposition for each case; filling out records for each defendant; preparing and delivering warrants to court; entering orders, motions and notices into the computer.
• Performing other related duties as assigned.

The knowledge, skills and abilities include but are not limited to:

• Knowledge of official state and applicable federal laws, city laws, rules and regulations.
• Knowledge of court proceedings, order, functions and terminology.
• Knowledge of accounting principles.
• Knowledge of GCIC and NCIC rules and regulations.
• Skill in customer service.
• Skill in planning, organizing, filing, problem-solving, and decision making.
• Skill in the use of office equipment including computers and related software.
• Skill in interpersonal relationship.
• Skill in oral and written communication.
• Ability to read, write, and perform mathematical calculations.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two…