Academic Support Assistant, Math​/ESS

Academic Support Assistant, Math/ESS

Job : 301848

Location: Columbus State University

Full/Part Time: Full Time

Regular/Temporary: Regular

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable).

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Mathematics and Earth & Space Science

Performs a variety of office support duties for specified units/departments relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items, events and meetings, assisting with general administrative inquiries, processing forms, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.

Significant Duties &

Responsibilities include:

Provides support such as answering the telephone, e-mail and voice mail and greeting people; by assisting, answering questions, taking messages or referring to the appropriate person while maintaining a welcoming reception.;
Resolves and/or refers to routine administrative problems and inquiries, including answering and responding to requests for information, and submitting eQuests.;
Acts as liaison between faculty, students and other university units/departments and centralized services pools.;
Maintains student records including majors, advisor-advisees, graduation lists, donor lists, scholastic awards and scholarship recipients for the department.;
Manages and enters textbook information on Barnes & Noble platform.;
Assists with faculty searches in preparing and maintaining applicants
¿ data for both units/departments.;
Assists Chairs with the collection, distribution and forward movement of new hires including use of Manager Self-Service and Docusign.;
Prepares for new faculty and student assistant hires and assembles new hiring packets for both units/departments.;
Processes various departmental documents such as preparing and reviewing reports and documents including Part-Time faculty agreements, contracts, CPR and APR reports.;
Coordinates new faculty onboarding needs (i.e., offices, computers, keys, mailboxes, distribution lists, etc.).;
Make copies and scan tests, exams, handouts and other items as needed for classes and the departments.;
Acts as liaison between faculty and the office of Accommodation and Accessibility in the distribution of exams for students with accommodation.;
Works with faculty, staff, students, parents, alumni and the public to exchange factual program information and explanation of rules, regulations, practices or functions.;
Processes incoming mail and handles any mass and/or special mailings for the department.;
Assists in planning and executing conferences, workshops, meetings and other departmental events including;
Major/Minor luncheons (getting quotes and purchasing food, food delivery, and set up/clean up), Recruiting events (collecting student names from faculty, typing the recruiting letters and envelopes, distributing them to faculty)).;
Maintains appointment schedules and calendars, and handles room reservations for faculty, students and departmental events including, conference rooms, facilities and classrooms.;
Creates and manages CARF paperwork in connection with departments and lab software.;
Processes Department Scholarships; posting dates, notifying financial aid and foundations, and following up on disbursements.;
Assigns manually in Banner the secondary advisor status to faculty advisors each semester under the direction of the department chairs or program coordinators.;
Maintains the bulletin boards and informational signage in University Hall and Jordan Hall for the two departments.;
Assists in maintaining departments' websites (including coordinating with UITS and University Relations on updates and projects), brochures, newsletters and social media platforms.;
Collects and uploads syllabi to Syllabus Archives, collects and submits course information to Section Data…