Administrative Assistant 2

Description

for Video

We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
• Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

As an Administrative Assistant within the West Central Health District at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

This position will be housed in Columbus and will provide direct support to the District Program Manager with administrative duties and public health programs including Environmental Health, Emergency Preparedness, WIC and Nutrition services, Epidemiology, Adolescent Health & Youth Development, health education, substance use prevention, injury control, and chronic disease prevention. You will support the department by utilizing your expertise to fulfill the following responsibilities:

• Review all forms/documents for accuracy prior to submitting to the District Program Manager for approval.
• Assist with the development of MOU’s, MOA’s and contracts for the 16-county health departments.
• Serve as a liaison between the state, district and county level staff and community partners.
• Provide administrative support to Accounting, IT, and Personnel departments, as needed.
• Serve as a backup for the Admin Assistant for the Executive Leadership Team and any other duties assigned.
• Will require intermediate skills in Microsoft office products and applications for data entry and tracking, calendar and meeting management, virtual conferencing platforms, composing and distributing correspondences, handle travel and leave requests.

MINIMUM QUALIFICATIONS:

High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower-level Admin Assistant 1 (GST
050) or position equivalent.

PREFERRED QUALIFICATIONS:

Associate’s degree from an accredited college or university, preferred. General administrative/office experience. Computer experience (Word, Excel, PowerPoint, data entry, etc.). Must demonstrate excellent customer service and oral communication skills, to effectively interact with all levels of departmental personnel and outside customers. Work requires ability to manage multiple duties simultaneously.

All West Central Health District 7 employees are deemed essential workers in the event of an emergency. As such, you may be called on to participate in an event including but not limited to: staffing a shelter, working at a Specimen Point of Collection Site (SPOC) and/or working at a Point of Dispensing site (POD). If you are called on to participate, you are required to report to the designated site as a condition of employment, whether the emergency occurs…