Grants and Contracts Specialist

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

The Division of Sponsored Programs Administration and the Augusta University Research Institute serve as a central unit to coordinate and support Augusta Universitys Internal and External Sponsored Projects.

The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored projects from proposal and grant development and submission to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies.

The position of Grant and Contract Specialist provides administrative support to the Grants and Contracts/Senior Grant and Contracts Officers, Assistant Director and Director of Pre-Award Services. The position is responsible for providing the primary interface with academic units (faculty, staff, and administrators) for all sponsored program and clinical research activity. The position also provides policy and procedure information as it pertains to submission requirements to the AU community.

Additional responsibilities include the creation and, maintenance of electronic and hard-copy files, verification of compliance approvals and the tracking of all research files using the RFID tracking system.

The responsibilities include, but are not limited to:

SERVES AS INITIAL POINT-OF-CONTACT FOR ALL SPA INQUIRES
:
Serves as initial point-of-contact for all sponsored program inquiries. Maintain continuous and timely communication with faculty, staff, and administrators regarding proposal status and notifications of awards. Provide hard-copy and electronically accessed information to the AU community regarding policies and procedures for sponsored program submission.

COORDINATE AND PREPARE MATERIALS FOR PROJECT INITIATION MEET
:
Coordinate and prepare materials for project initiation meetings with principal investigator, departmental manager, grant and contract officer and sponsored accountant. Initiate and coordinate administrative close-out between Principal Investigator, Sponsored Accounting, and Grant and Contract Officer at termination of grant or contract. Ensure all required approvals (including Conflict of Interest declaration) for the route are received. Manage all materials to ensure files contain all required internal and external paperwork associated with each submission and award.

Initiate and maintain electronic and hard-copy records of sponsored activity in both reporting and tracking databases with complete and correct information, through all phases of submission, award and close-out. This includes over 1,100 submissions, 700 new awards and 800-900 active awards. Verify regulatory/compliance approvals have been obtained and are current for all submissions where applicable and before the establishment of all new and continuing awards.

TIMELY CREATE FILES FOR OFFICER REVIEWS
:
Timely create files for Officer reviews. Utilize and maintain tracking system (i.e. RFID). Create tracking labels and main tracking records within the system ensuring statuses are correct and up to date. Coordinate the disposition of all files (pending, awarded, closed, early terminated and not funded).

OVERSEE THE ROUTING OF SPONSORED APPLICATIONS
:
Oversee the routing of sponsored applications including initial review for compliance with institutional policies and procedures. Send out compliance approval emails as necessary. Track award status of grant and contract proposals while maintaining timely communications with…