Data Specialist​/Administrative Assistant - Columbus

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Job Title: Data Specialist / Administrative Assistant - Columbus

Agency: Department of Behavioral Health and Developmental Disabilities

Job Requisition : JR

Shift: Day (United States of America)

Compensation Details: $33,042.00 - $40,000.00 SALARY IS BASED ON QUALIFICATIONS, EXPERIENCE AND EDUCATION

Job Title:

Data Specialist/Administrative Assistant

Workplace:
West Central Georgia Reginal Hospital

Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. The Data Specialist provides essential administrative and data management support to the Forensic and Psychology Departments and is responsible for ensuring the accurate, timely, and consistent management of required departmental data.

• Monitors, maintains, and enters required Forensic and Psychology Department data into applicable hospital and State Office databases, tracking systems, and reporting platforms.
• Oversees and tracks forensic admission referrals throughout the referral, review, approval, and admission coordination processes to ensure required information is received, documented, and communicated in a timely manner.
• Supports the Forensic Review Committee (FRC) process by coordinating required information, maintaining applicable tracking systems, completing required data entries, and ensuring committee-related information is accurately documented and updated.
• Prepares and submits required weekly, monthly, and other periodic reports for the Forensic and Psychology Departments, ensuring data accuracy and adherence to established reporting deadlines.
• Provides weekly data reports and status updates to forensic examiners, including information regarding case activity, outstanding requirements, delays, and other matters requiring follow-up.
• Monitors data for accuracy, completeness, and timeliness and follows up with appropriate staff when information is missing, incomplete, or requires correction.
• Maintains departmental tracking systems and spreadsheets used to monitor referrals, admissions, forensic evaluations, FRC activity, caseloads, deadlines, and other required performance or operational measures.
• Assists departmental leadership with data collection, reconciliation, analysis, and reporting necessary for operational planning, performance improvement, audits, regulatory reviews, and State Office requests.
• Serves as a central point of coordination for data-related communication between the Forensic and Psychology Departments, hospital leadership, forensic examiners, and applicable State Office personnel.
• Maintains organized and accurate records to support data integrity, continuity of operations, and timely retrieval of information when requested.
• Identifies discrepancies, overdue items, and potential delays and communicates concerns to appropriate staff and departmental leadership for timely resolution.

• Associate’s or bachelor’s degree in Business Administration, Healthcare Administration, Health Information Management, Criminal Justice,…