Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Energy Transactional Practice Group.

The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

• Perform highly specialized administrative work for the practice group, demonstrating strong technical proficiency and a solid understanding of firm procedures.

• Develop and maintain a thorough understanding of department objectives, key activities, and requirements to anticipate and proactively address team needs.

• Code and enter timekeepers’ time and costs into the firm’s time and billing system.

• Coordinate and prepare a high volume of client billing using sophisticated software and procedures, often requiring client-specific instructions and/or multiple revisions.

• Support new client and business development efforts by opening and closing matters and submitting conflicts of interest check requests.

• Serve as a knowledge resource on practice group requirements and firm policies and procedures; share this knowledge collaboratively and help improve processes and procedures.

• Process expense reimbursement requests and invoices in a timely manner.

• Maintain strict confidentiality when handling client matters and personal attorney information.

• Perform tasks related to client billing, including distribution and review of client invoices, and maintaining up-to-date knowledge of client billing requirements.

• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.

• Prepare routine correspondence, read and route mail, conduct general research, and maintain files.

• Handle complex edits in legal documents.

• Manage calendars effectively, including prioritizing meetings, resolving conflicts, and proactively organizing schedule changes for events and meetings.

• Arrange domestic and international travel and prepare and submit related expense reports.

• Collaborate with internal and external resources, as appropriate, to complete projects and tasks.

• Manage information electronically using the firm’s database file management and records management systems.

• Help foster an environment of superior client service, collaboration, commitment, team spirit, pride, and trust.

• Identify and respond promptly to internal and external client inquiries and seek feedback or follow-up as appropriate.

• Maintain attorney bar membership and CLE records.

• Ability to work independently with minimal guidance, solve complex problems and exercise good judgment based on the analysis of multiple sources of information.

• High level of attention to detail and a strong commitment to accuracy in a deadline-driven environment.

• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of firm personnel, clients, and vendors.

• Excellent grammar, punctuation, and proofreading abilities.

• Proven ability to manage multiple projects in a deadline-driven environment while working across teams.

• Ability to adapt to changing assignments and priorities.

• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with…