Area Plant Office Admin

Job Description

This position will be responsible for backing up all plant administrative activities across the area of responsibility. This will include maintaining detailed documentation of plant administrator procedures specific for each location within the area, providing backup administrative resource for any scheduled or unscheduled absences, providing guidance and mentoring to less skilled plant administrators, participation in the development and implementation of a best practice for plant administrators and ensuring that locations comply with established internal control policies and procedures for the region.

Assist location management or regional management in special project research as required. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

• Provide ongoing guidance in the area of plant accounting procedures and internal control compliance. This may include some software training.

• Provide guidance and support to lesser-experienced plant office administrators.

• Assist the Manager, Plant Admin Support, Supervisor, Plant Admin Support and/or Plant Manager with keeping the location in compliance with all internal control policies and procedures along with any required research for special projects relating to improving plant costs or related financial analysis.

• Serve as a liaison between Accounting Department, other Administrative Departments and location personnel, communicating management's perspective on plant accounting procedures and administrative policies.

• Keeps management appraised of potential problems and recommended solutions.

• Provide backup support for scheduled and unscheduled plant administrator vacancies, including vacations, illnesses, and off site training.

• Perform a variety of daily plant duties for plant manager or accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, analyzing costs and preparing detailed reports for plant manager.

• Prepare month end closing information for Accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, timecards, accounts payable invoices, accounts payable accruals and location production reports.

• Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual.

• Work with other plant admin support staff to evaluate the effectiveness of internal controls design at area locations and operations.

• Participate in region and corporate level audits and assist in developing changes where needed for compliance with current internal control policies and procedures.

• Participate in maintaining a plant accounting best practice instruction manual.

• Develop and maintain a location plant administrator reference manual detailing any site specific procedures that will assist any replacement personnel in completing required tasks.

• Stay abreast of policies and issues that pertain to plant activities from Human Resources and Safety.

• Strong attention to detail and accuracy.

• Customer Focus - Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.

• Teamwork and Collaboration - Ability to work effectively and harmoniously with others to achieve common goals; contributes positively to group efforts, sharing knowledge, and being open to others' ideas and feedback.

• Collaboration - Working effectively with others to achieve shared goals through teamwork, open communication, and mutual respect.

• Communication - Communicates clearly and effectively, both verbally and in writing, while actively listening and adapting the message to the audience.

• Planning and Scheduling - Effective planning of repair procedures, scheduling work considering resource availability, and maintaining necessary inventory.

• Leadership Skills - Acts decisively and supports all aspects of the company to work together to accomplish objectives, vision, mission and values of Vulcan. Trusts and allows people to do their job, holding them…