Coordinator Payroll Reporting - Payroll Services

Coordinator Payroll Reporting - Payroll Services (Job )

Position Type:
Office Professionals / Coord Payroll Reporting

Date Posted: 5/15/2026

Location:

Instructional Support Center

Date Available:

06/01/2026

Job Code:
Coord Payroll Reporting - 030408

Standard

Hours:

40

Department:
Payroll Services

Employment Class: NA

Minimum Salary: $58,898.00 annually

Maximum Salary: $90,582.00 annually

Scheduled Days: 245

Target Openings: 1

• None Required

• Bachelor’s Degree or, in lieu of a bachelor’s degree, 6+ years of progressively responsible experience in payroll/business administration or payroll systems (Required)

• 5 years of progressive accounting, governmental accounting, and/or financial reporting experience with general ledger, human resources, or payroll experience (Required)
• Experience with People Soft or other Enterprise Resource Planning (ERP) systems (Preferred)

• Knowledge of payroll and accounting principles – High
• Ability to write reports, business correspondence, and procedural manuals – High
• Strong technology skills with extensive knowledge of Microsoft Excel and People Soft – High
• Ability to interpret and analyze financial and statistical data – High
• Ability to handle sensitive data in a confident manner – High
• Ability to analyze existing processes, identify areas for improvement, and design and implement process improvement initiatives – High
• Ability to act as a representative of Gwinnett County Public Schools (GCPS) – High

• Coordinate all financial functions within the Gwinnett County Public Schools (GCPS) Payroll Services Department and all federal, state, and local internal and external reporting requirements.
  • Oversee the completion of state and federal regulatory reporting requirements, including processing federal and state tax deposits on a timely basis.
  • Perform monthly, quarterly, and annual balancing to ensure accuracy of payrolls and tax reporting requirements, including year‑end W‑2/1099 reporting.
  • File all federal and state quarterly reports including 941, 945, multiple worksite, labor statistics, Quarterly Wage, and annual reports.
  • Process W‑2s, 1099‑Rs and 1095
    
    Cs at year end and file electronically with appropriate federal and state regulatory agencies.
• Complete monthly payroll statistics reporting and payroll command totals necessary for reporting provided to the CEO/Superintendent.
• Process Off‑Cycle Deceased Payroll in order to tax reporting and reconciliation.
• Facilitate the set‑up of Time Reporting Codes (TRC) and Earnings Codes.
• Process payroll over payments, voids and reversals.
• Provide accounting and technical assistance.
  • Assist Assistant Director of Payroll Systems and Reporting with special projects as assigned.
  • Reconcile garnishment and Medicare Tax accounts and work with Financial Reporting and Accounting to resolve issues.
  • Assist external auditors as requested with quarterly payroll tax information.
  • Assist in testing People Soft tax updates.
• Transmit direct deposit, child support, and credit union files via the internet and communicate transfer of funds to the Financial Operations Department.
• Work with Information Management and Technology Division to validate and enhance monthly ACA (Affordable Care Act) Eligibility reporting.
• Update, test, and validate People Soft tables yearly.
• Ensure world‑class customer service is provided by the Payroll Services Department.
  • Research, review, and respond to customer inquiries in an accurate and timely manner.
  • Consult with other departments to resolve any issues related to Payroll accounting.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.