Budgets & Capital Expenditures Manager

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem‑solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Job

Location:

Columbus State University

Full/Part Time:
Full Time

Regular/Temporary:
Regular

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full‑time benefits‑eligible employees and some of our half‑time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable).

Also, our full‑time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

University Operations

The Manager of Budgets & Capital Expenditures is responsible for overseeing, planning, contracting and managing the operational budgets and capital expenditure processes for Columbus State University Operations. This role provides strategic financial leadership, ensures compliance with university, State, and Board of Regents policies, and supports effective resource allocation aligned with institutional priorities. The employee must have excellent understanding of CSU, BOR and GSFIC policies, processes and procedures and be able to implement the larger vision while also following through on precise details.

The position will supervise an Operations Assistant and requires the ability to communicate well, be customer service oriented and interact with University Operations directors and managers as well as other staff across campus, procurement, legal affairs and BOR Real Estate and Facilities staff, etc.

• Manage and monitor annual operating budgets and multi‑year capital expenditure plans.
• Initiate, monitor, and reconcile budgets for institutionally‑funded and bond‑funded reimbursable projects (MRR & Capital Projects).
• Analyze financial data to support strategic planning and executive decision‑making.
• Ensure compliance with university, State, and system financial policies and procedures.
• Serve as liaison with Finance, Procurement, Budgeting, and other internal and external stakeholders.
• Support audits, reconciliations, and financial reviews related to operations budgets.
• Provide guidance and training to departmental staff on budget spend‑down and capital processes.
• Review and coordinate contracts from a financial and compliance perspective.
• Obtain chart strings, review and process change orders and amendments.
• Review project‑related requisitions and update the chartstring information as needed.
• Communicate with Procurement regarding how to amend purchase orders for contract revisions.
• Oversee processing of invoices and process invoices when needed.
• Ensure lapsable and non‑lapsable funds are spent to the benefit of the project and department.
• Develop and recommend standard fiscal and contractual language to mitigate risk.
• Monitor vendor compliance with financial, insurance, and regulatory requirements prior to and throughout the contract lifecycle.
• Review, track, and approve insurance documentation, payment requests, and required closeout forms to ensure proper fiscal stewardship and audit readiness.
• Coordinate and document financial participation in pre‑award or pre‑implementation meetings, ensuring budget expectations, funding limitations, and payment processes are clearly communicated and recorded.
• Provide budgetary and financial guidance to departmental staff during the development of bid specifications and the evaluation of complex Requests for Proposals (RFPs),…