Sales and Marketing Coordinator

This role is fully remote and would require about 20% of travel with about 10% of travel for quarterly team meetings in South Florida.

Total Health Oncology is a leading provider of oncology medical education, producing nationally recognized conferences that connect healthcare professionals with the latest advancements in cancer care. Our meetings bring together top experts, industry partners, and clinicians to foster collaboration and improve patient outcomes.

We're a growing, entrepreneurial team that thrives on innovation, teamwork, and delivering exceptional experiences. Every person plays an important role, and we believe in empowering our employees to take ownership, solve problems, and make a real impact. If you're looking for a collaborative environment where no two days are the same and your work truly matters, Total Health Oncology is the place for you.

The Sales and Marketing Coordinator will support the sales team and improve operational efficiency. The goal of this role would be to take on many of the administrative, marketing, and client support responsibilities that currently pull our sales team away from revenue‑generating activities.

• Process sponsor ships from contract through fulfillment.
• Coordinate sponsor onboarding and maintain accurate internal documentation.
• Manage the Exhibits inbox by routing inquiries to the appropriate sales representative or program lead.
• Monitor sponsorship inventory and update availability as opportunities sell out.

• Learn and manage Marketo for sponsor communications.
• Customize automated confirmation and follow‑up emails.
• Build and launch email campaigns using graphics and content templates provided by our team.
• Schedule and monitor email sends.

• Learn and manage Squarespace updates.
• Update meeting websites as sponsor ships sell out.
• Ensure meeting information remains current and accurate.
• Coordinate and distribute Basecamp follow‑up tasks after each meeting.
• Help ensure action items are assigned and tracked appropriately.

Bachelor’s Degree preferred

• Excellent written and verbal communication skills
• Familiarity with Microsoft Office applications (Excel, Word, PowerPoint, etc.)
• Detail oriented with the ability to multitask.