Accounts Administrator

Burns Group is a family-owned business, established in 1977 serving the civil construction and aggregates industry in the Southeast. Our portfolio includes heavy civil, logistics, and recycling divisions. Our core values and dedication to our people guide every aspect of our company. We invite you to contact us and see what it means to be #burnsbuilt.

Burns Waste is seeking a detail-oriented and highly organized Accounts Administrator to support operations for our construction waste roll-off business. This role is responsible for billing, customer invoicing, vendor communication, compliance reporting, and weekly financial reporting. The Accounts Administrator works closely with the GM, Controller, Dispatcher, and Sales team to ensure the accuracy and timeliness of all financial transactions.

Accounts Payable & Receivable

• Process and reconcile customer invoices and vendor bills, including tipping fees, accounting services, and asset invoices.
• Record deposits and process client payments in coordination with billing cycles.
• Prepare payment runs for Controller review and approval.
• Communicate directly with customers regarding billing inquiries, payment status, and service requests.
• Manage vendor communications and ensure timely receipt and reconciliation of service statements.
• Prepare weekly financial snapshots for leadership, reporting on:
• Revenue
• Number of service tasks
• Tipping fee trends

Compliance & Recordkeeping

• Reconcile weight tickets, scrap tickets, and asbestos manifests using Curb Waste.
• Maintain accurate asset tracking records.
• Complete required reporting for:
• IFTA (International Fuel Tax Agreement)
• IRP tags
• Tax payments (EFTPS and Mississippi state)
• COI & ACH requests
• Maintain DQF Files for DOT Compliance
• Maintain organized and compliant financial documentation.

Working Conditions

• Full-time, Monday through Friday schedule with occasional flexibility as needed
• Collaborative office environment within a fast-paced recycling operation.

• 5+ years of experience in accounting, bookkeeping, or financial operations (construction or logistics industry preferred).
• Proficiency in accounting software (Quick Books or similar).
• Familiarity with ticketing and fleet tracking platforms such as Curb Waste and Tenna is a plus.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and cross-functionally with operations and sales teams.